Senior Executive - Admin

Lupin Diagnostics Limited; Thane, Navi Mumbai, Mumbai; On-site; INR 450,000 - 750,000; Full time

Job summary

Lupin Diagnostics Limited in Thane, India, invites applications for a Facility Manager role to oversee office operations and related services. The position focuses on maintaining clean, compliant, and efficient premises with active vendor coordination and asset management.

The candidate should have 4-8 years of corporate administration experience, a graduate degree in Administration or Facility Management, and hands-on expertise in HVAC, security, housekeeping, and using MS Excel and SAP.

Qualifications

• Graduate with Administration or Facility Management background preferred.
• 4-8 years of experience in Corporate Administration, Facility Management, or Office Administration.
• Hands-on experience in Vendor Management, Facility Management, HVAC maintenance, Security & Housekeeping management.

Responsibilities

• Manage overall facility operations to ensure smooth functioning of office premises.
• Oversee Housekeeping, Security, Pantry, Canteen, Pest Control, and other workplace services.
• Coordinate with vendors and service providers for facility-related requirements and ensure timely service delivery.
• Handle AMCs for HVAC systems, electrical equipment, DG sets, office infrastructure, and other assets.
• Monitor maintenance of HVAC systems, electrical installations, office equipment, and utilities.
• Ensure cleanliness, workplace hygiene, and adherence to safety standards across facilities.
• Maintain and track petty cash expenses, vendor invoices, purchase requests, and related documentation.
• Manage company assets including issuance, tracking, maintenance, and record keeping.
• Support employee onboarding activities including workstation readiness, ID cards, seating allocation, and asset handover.
• Coordinate with HR, IT, Finance, and other departments for administrative requirements and employee support.
• Ensure statutory compliance related to facility operations through coordination with relevant stakeholders.
• Prepare administrative MIS reports, vendor performance reports, and expense records.

Skills

MS Excel

SAP

Education

Graduate in Administration or Facility Management

Job description

Role & responsibilities:

• Manage overall facility operations to ensure smooth functioning of office premises.
• Oversee Housekeeping, Security, Pantry, Canteen, Pest Control, and other workplace services.
• Coordinate with vendors and service providers for facility-related requirements and ensure timely service delivery.
• Handle Annual Maintenance Contracts (AMCs) for HVAC systems, electrical equipment, DG sets, office infrastructure, and other assets.
• Monitor maintenance of HVAC systems, electrical installations, office equipment, and utilities.
• Ensure cleanliness, workplace hygiene, and adherence to safety standards across facilities.
• Maintain and track petty cash expenses, vendor invoices, purchase requests, and related documentation.
• Manage company assets including issuance, tracking, maintenance, and record keeping.
• Support employee onboarding activities including workstation readiness, ID cards, seating allocation, and asset handover.
• Coordinate with HR, IT, Finance, and other departments for administrative requirements and employee support.
• Ensure statutory compliance related to facility operations through coordination with relevant stakeholders.
• Prepare administrative MIS reports, vendor performance reports, and expense records.

Preferred candidate profile:

• Graduate in any discipline; Administration or Facility Management background preferred.
• 4-8 years of experience in Corporate Administration, Facility Management, or Office Administration.
• Hands-on experience in Vendor Management, Facility Management, HVAC maintenance, Security & Housekeeping management.
• Proficient in MS Excel & SAP