Assistant Administration Manager

Asian Consulting Engineers; New Delhi; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Asian Consulting Engineers is seeking an Assistant Manager Administration with 5-8 years of experience in Delhi. The role covers office administration, inventory control, procurement, vendor management, facilities upkeep, travel arrangements, visa support, and document control.

The ideal candidate will be fluent in English, highly organized, and capable of handling multiple tasks in a fast-paced service environment. Postgraduate qualification and prior service-industry experience are preferred.

Qualifications

• Must be excellent in Spoken and Written English.
• Proven experience as administration.
• In-depth understanding of office management procedures and departmental.
• Familiarity with facilities management.
• Experience in Inventory Management, Maintenance Activities.
• Proficient in MS Office.
• Excellent organizational and multitasking abilities.

Responsibilities

• Monitor inventory of office supplies and purchasing of new material within budget constraints.
• Billing and payments (Telephone bill, courier, security, etc.).
• Vendor development and negotiation for PAN India empanelment.
• Oversee facilities services, maintenance activities and tradespersons (e.g., electricians).
• Arrange travel and accommodation (flight bookings, hotels).
• Visa formalities with all necessary documents.
• Manage office infrastructure, repairs, housekeeping and catering, security, safety.
• Organize and supervise other office activities (recycling, renovations, event planning).
• Coordinate housekeeping supplies and staff to maintain cleanliness of the workplace.
• Manage project-related documents, drawings, registers and agreements (compliance).
• Develop and maintain best practices in recruitment and selection.

Skills

Spoken English

Written English

Office management

Facilities management

Inventory management

MS Office

Organizational skills

Multitasking

Education

Postgraduate

Tools

MS Office Suite

Job description

Position: Assistant Manager Administration

Experience: 5-8 years

Roles & Responsibilities:

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Billing and Payments (Like Telephone bill, courier agency, security agency etc.
• Selection, Negotiation, and Vendor Development (PAN India empanelment for better services at lesser prices
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Travel & Accommodation. (Booking of flights and hotels)
• Visa Formalities (with all necessary Documents)
• Office infrastructure, repairs maintenance and housekeeping and catering, Security, Safety
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Taking care of all the requirements of housekeeping supplies and staff oration to well maintain the cleanliness of work place area.
• Managing all project related Documents, Drawings, Registers and Agreements (Compliance related).
• the development, implementation and maintenance of best practice specifically in the area of Recruitment and Selection

Requirements:

• Must be excellent in Spoken and Written English
• Proven experience as administration
• In-depth understanding ofoffice managementprocedures and departmental
• Familiarity with facilities management.
• Experience in Inventory Management, Maintenance Activities
• Proficient in MS Office
• Excellent organizational and multitasking abilities
• Post Graduate in any field.
• Candidate experience more in Service Industry only.