Administration Manager

Commando Security; Hazaribagh, Ranchi; On-site; INR 279,000 - 446,000; Full time

Job summary

Commando Security is seeking an experienced Office Administrator to oversee daily head-office operations in Jharkhand. You will manage records, supervise staff, and coordinate with HR, Accounts, and Operations to ensure seamless administrative service.

The role requires strong Excel skills, reporting ability, and effective communication. This position is suited for candidates with 5–8 years in office administration and a proactive, organized approach.

Qualifications

• Graduate in any discipline; MBA in HR, Administration, or Operations preferred.
• 5-8 years of experience in office administration or general administration.
• Experience in security services, facility management, or manpower outsourcing is an advantage.
• Strong knowledge of MS Excel, MS Office, MIS reporting, and documentation.
• Excellent communication, leadership, negotiation, and coordination skills.
• Strong organisational, problem-solving, and decision-making abilities.

Responsibilities

• Manage daily office operations and ensure smooth functioning of the head office.
• Maintain office discipline, cleanliness, infrastructure, and facilities.
• Oversee office supplies, stationery, equipment, and inventory.
• Maintain administrative records, files, registers, and documentation.
• Supervise office support staff and monitor attendance and performance.
• Coordinate with HR, Accounts, Finance, Operations, and Tender departments.

Skills

MS Excel

MS Office

MIS reporting

Communication

Leadership

Negotiation

Coordination

Organization

Problem solving

Decision making

Education

Bachelor's degree in any discipline

MBA in HR/Administration/Operations preferred

5-8 years office administration experience

Tools

MS Excel

MS Office

Job description

Roles and Responsibilities

*1. Office Administration*

• Manage daily office operations and ensure smooth functioning of the head office.
• Maintain office discipline, cleanliness, infrastructure, and facilities.
• Oversee office supplies, stationery, equipment, and inventory.
• Maintain administrative records, files, registers, and official documentation.

*2. Staff & Department Coordination*

• Supervise office support staff, housekeeping, and administrative personnel.
• Monitor staff attendance, punctuality, discipline, and work performance.
• Coordinate with HR, Accounts, Finance, Operations, and Tender departments.
• Ensure timely completion of administrative tasks assigned by management.

*3. Vendor & Procurement Management*

• Coordinate with vendors and service providers for office requirements.
• Obtain quotations, negotiate prices, and ensure cost-effective purchases.
• Verify invoices and coordinate with the Accounts department for payment processing.
• Maintain vendor records and monitor service quality.

*4. Asset & Facility Management*

• Maintain records of company assets, laptops, printers, furniture, and other equipment.
• Coordinate repairs, maintenance, and replacement of office equipment.
• Manage office utilities, internet connectivity, and other essential services.
• Oversee company vehicle and travel arrangements, wherever applicable.

*5. Documentation & Compliance*

• Maintain administrative documents, agreements, contracts, and renewal records.
• Coordinate documentation required for audits, certifications, and ISO implementation.
• Ensure proper filing, record maintenance, and document tracking.
• Support management in implementing administrative policies and SOPs.

*6. MIS & Reporting*

• Prepare daily, weekly, and monthly administrative reports.
• Maintain expense records, purchase details, inventory reports, and vendor data using MS Excel.
• Track administrative budgets and identify opportunities for cost reduction.
• Submit regular reports and updates to senior management.

Required Qualifications

• Graduate in any discipline; MBA in HR, Administration, or Operations will be preferred.
• 58 years of experience in office administration or general administration.
• Experience in a security services, facility management, or manpower outsourcing company will be an advantage.
• Strong knowledge of MS Excel, MS Office, MIS reporting, and documentation.
• Excellent communication, leadership, negotiation, and coordination skills.
• Strong organisational, problem-solving, and decision-making abilities.