Administration Head

Sashanka Agro Tech; Ranchi; On-site; INR 900,000 - 1,800,000; Full time

Job summary

Sashanka Agro Tech in Ranchi is seeking an Administration Head to lead all administrative operations, including facility management, housekeeping, travel, vehicle fleet, guest hospitality, canteen, guest house and staff accommodations.

The role requires strong coordination with vendors, excellent communication, and hands-on oversight to ensure smooth day-to-day functions and cost-effective operations across our factory facilities.

Qualifications

• Graduate in any discipline; preference for MBA in HR/Admin or Hotel Management.
• 10-15 years of experience in Administration, Facility Management or Hospitality Management.
• Strong knowledge of housekeeping and facility maintenance.
• Experience in travel planning, hotel and ticket bookings.
• Good vendor management and negotiation skills.
• Experience in managing company vehicles, guest houses and employee accommodation.
• Excellent communication, coordination and problem-solving skills.
• Proficiency in MS Excel, Word and administrative reporting.

Responsibilities

• Oversee daily housekeeping and ensure cleanliness across factory facilities.
• Coordinate maintenance staff and external vendors for timely repairs.
• Monitor hygiene, safety and facility standards across operations.
• Manage domestic and international travel arrangements for Directors and senior management.
• Arrange hotel bookings and guest transportation; coordinate reception and hospitality.
• Supervise vehicle allocation, driver duties and transport schedules.
• Manage canteen operations, food quality and related expenses.
• Oversee guest houses, dormitories and staff accommodations; maintain records.
• Coordinate with vendors for cost-effective operations and timely renewals.
• Ensure smooth day-to-day administration and proper records of assets and inventories.

Skills

Administration

Facility Management

Hospitality Management

Vendor Management

Travel Planning

Housekeeping

Team Coordination

MS Excel & Reporting

Education

MBA in HR/Admin or Hotel Management

Graduate in any discipline

Tools

MS Excel

MS Word

Job description

Job Purpose

The Administration Head will be responsible for managing the overall administrative operations, facility management, housekeeping, maintenance, travel arrangements, vehicle management, guest hospitality, canteen, guest house, dormitory and employee accommodation facilities. The candidate should have strong administrative, coordination, vendor management and hospitality skills to ensure smooth day-to-day operations.

1. Housekeeping & Facility Management

• Supervise daily housekeeping activities and maintain cleanliness across Factory Facilities.
• Ensure proper maintenance and repair of factory facilities infrastructure, furniture, electrical fittings and plumbing.
• Coordinate with maintenance staff and external vendors for timely repairs.
• Monitor hygiene, safety and overall facility standards.

2. Travel & Ticket Booking Management

• Manage domestic, International and official travel arrangements for Directors and senior management.
• Handle flight, train, bus and hotel bookings.
• Coordinate local and outstation travel requirements.
• Manage travel schedules, itineraries and related documentation.

3. Hotel & Guest Management

• Arrange hotel bookings and accommodation for Directors, guests and visiting officials.
• Coordinate guest reception, hospitality and transportation.
• Ensure proper arrangements for guest entertainment and comfort.
• Maintain professional hospitality standards.

4. Vehicle & Transportation Management

• Manage company vehicles, buses and transportation facilities.
• Coordinate vehicle allocation, driver duties and transportation schedules.
• Monitor vehicle servicing, maintenance, insurance, fitness certificates and documentation.
• Ensure timely transportation facilities for employees and guests.

5. Canteen & Food Management

• Supervise daily canteen operations and food quality.
• Monitor hygiene, cleanliness and food service standards.
• Coordinate with food vendors and ensure timely availability of meals.
• Manage canteen-related expenses and vendor payments.

6. Guest House, Dormitory & Quarters Management

• Manage company guest houses, employee dormitories and residential quarters.
• Ensure proper accommodation arrangements for employees and visitors.
• Monitor housekeeping, maintenance, utilities and cleanliness.
• Maintain accommodation records, occupancy details and related expenses.

7. Vendor & Budget Management

• Coordinate with housekeeping, maintenance, travel, transport and hospitality vendors.
• Negotiate service rates and ensure cost-effective operations.
• Maintain administrative expenses, bills, invoices and records.
• Ensure timely renewal of vendor agreements and service contracts.

8. General Administration

• Handle day-to-day administrative activities and operational requirements.
• Maintain proper records of assets, inventory and administrative documents.
• Ensure smooth coordination between departments.
• Implement administrative policies and procedures.

Required Skills & Qualifications

• Graduate in any discipline; preference for candidates with an MBA in HR/Admin or Hotel Management.
• 1015 years of experience in Administration, Facility Management or Hospitality Management.
• Strong knowledge of housekeeping and facility maintenance.
• Experience in travel planning, hotel and ticket bookings.
• Good vendor management and negotiation skills.
• Experience in managing company vehicles, guest houses, canteens and employee accommodation.
• Excellent communication, coordination and problem-solving skills.
• Proficiency in MS Excel, Word and administrative reporting.

Preferred Candidate Profile

• Candidates from manufacturing companies, corporate offices, hospitality or facility management backgrounds will be preferred.
• Should be capable of independently managing end-to-end administrative operations.
• Must have strong organisational and leadership skills.
• Should be proactive, responsible and service-oriented.

Key Performance Expectations

Smooth facility operations, timely maintenance, cost control, employee convenience, guest satisfaction and effective administrative management.

Role & responsibilities