Admin Officer

StudyMitr; Pune District; On-site; INR 334,800 - 558,000; Full time

Job summary

A dynamic education firm in Pune District is seeking an adept administrative professional to manage office operations, including travel arrangements, document organization, and vendor coordination. The ideal candidate will possess strong organizational skills, attention to detail, and proficiency in MS Office. This position requires multitasking and effective communication to support HR and management effectively.

Qualifications

• Strong organizational and time-management skills.
• Attention to detail and accuracy in handling documents.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to multitask and work independently.
• Good communication skills (written and verbal).
• Problem-solving mindset and ability to coordinate with multiple stakeholders.
• Reliable, proactive, and resourceful.

Responsibilities

• Manage travel arrangements for staff and visitors.
• Organize and maintain company documents.
• Handle office requirements and purchases.
• Coordinate with vendors for office maintenance.
• Assist in organizing meetings and preparing meeting rooms.
• Support HR with administrative tasks.
• Ensure smooth functioning of office equipment.
• Maintain a professional and welcoming office environment.

Skills

Organizational skills

Attention to detail

MS Office proficiency

Multitasking

Communication skills

Problem-solving

Job description

Key Responsibilities

• Manage travel arrangements for staff and visitors, including bookings for flights, hotels, and transportation.
• Organize and maintain company documents, records, and filing systems (both digital and physical).
• Handle office requirements and purchases, such as stationery, pantry supplies, and other operational necessities.
• Coordinate with vendors and service providers for office maintenance, supplies, and utilities.
• Assist in organizing meetings, preparing meeting rooms, and ensuring all necessary arrangements are in place.
• Support HR and management in administrative tasks such as preparing letters, maintaining employee records, and scheduling interviews.
• Ensure smooth functioning of office equipment and coordinate repairs or servicing when required.
• Maintain a professional and welcoming office environment.
• Take on additional administrative responsibilities as required by management.

Required Skills & Qualities

• Strong organizational and time-management skills.
• Attention to detail and accuracy in handling documents.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to multitask and work independently.
• Good communication skills (written and verbal).
• Problem-solving mindset and ability to coordinate with multiple stakeholders.
• Reliable, proactive, and resourceful.