Admin Executive

Squirrel Softech Services Pvt Ltd; Ahmedabad District; On-site; INR 279,000 - 446,400; Full time

Job summary

Squirrel Softech Services Pvt Ltd in Ahmedabad is seeking an experienced administrator to manage diverse office operations, from facilities and vendor management to front desk oversight and travel arrangements.

You will coordinate with IT, HR, and facilities teams, ensure compliance with policies, and organize internal events while handling documentation and attendance tracking.

Qualifications

• Experience in office administration and facilities coordination.
• Ability to handle vendor management and AMC renewals.
• Strong communication and coordination with IT, HR, and facilities.

Responsibilities

• Manage overall office administration including housekeeping, security, and maintenance.
• Handle vendor management — negotiate contracts, coordinate AMC renewals, and manage vendor payments.
• Oversee front desk operations, reception management, and visitor handling.
• Manage travel desk operations including ticket booking, hotel arrangements, and travel reimbursements.
• Handle courier and postal dispatch/receipt management.
• Maintain stationery, pantry, and office supplies inventory.
• Manage petty cash and maintain accurate expense records.
• Coordinate facility management including repairs, AMC, and vendor SLAs.
• Ensure timely documentation, filing, and record maintenance.
• Support in organizing internal events, meetings, and employee engagement activities.
• Monitor employee attendance and assist HR with administrative coordination.
• Prepare MIS reports related to office expenses, vendor performance, and admin activities.
• Ensure compliance with company policies and statutory requirements related to office administration.
• Coordinate with IT, HR, and Facilities teams for smooth operational support.

Skills

Organizational skills

Communication skills

MS Excel

MS Word

MS Office

Vendor negotiation

Discretion with confidential info

Problem solving

Job description

Key Responsibilities

• Manage overall office administration including housekeeping, security, and maintenance
• Handle vendor management — negotiate contracts, coordinate AMC renewals, and manage vendor payments
• Oversee front desk operations, reception management, and visitor handling
• Manage travel desk operations including ticket booking, hotel arrangements, and travel reimbursements
• Handle courier and postal dispatch/receipt management
• Maintain stationery, pantry, and office supplies inventory
• Manage petty cash and maintain accurate expense records
• Coordinate facility management including repairs, AMC, and vendor SLAs
• Ensure timely documentation, filing, and record maintenance
• Support in organizing internal events, meetings, and employee engagement activities
• Monitor employee attendance and assist HR with administrative coordination
• Prepare MIS reports related to office expenses, vendor performance, and admin activities
• Ensure compliance with company policies and statutory requirements related to office administration
• Coordinate with IT, HR, and Facilities teams for smooth operational support

Required Skills

• Strong organizational and multitasking abilities
• Excellent communication skills (verbal & written)
• Proficiency in MS Excel, MS Word, and MS Office
• Good vendor negotiation and coordination skills
• Ability to handle confidential information with discretion
• Strong problem-solving and decision-making skills