Walk-in | Administration Executive

Voak Healthcare; Hyderabad; On-site; INR 250,000 - 450,000; Full time

Job summary

Voak Healthcare in Hyderabad, Telangana seeks an organized and proactive administrative assistant to support daily office operations and ensure smooth workflow across teams. You will handle calls, emails, and correspondence, maintain records and filing systems, and prepare quotes, invoices, and purchase orders.

The role emphasizes attention to detail, teamwork, and professional communication with clients and suppliers.

Qualifications

• Previous experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High attention to detail and accuracy.

Responsibilities

• Manage day-to-day administrative operations and office activities.
• Handle incoming calls, emails, and correspondence professionally.
• Maintain accurate records, databases, and filing systems.
• Prepare quotations, invoices, purchase orders, and other business documents.
• Coordinate appointments, meetings, and staff schedules.
• Liaise with clients, suppliers, and service providers.
• Assist with accounts payable and accounts receivable processes.
• Monitor office supplies and arrange procurement when required.
• Prepare reports, spreadsheets, and presentations.
• Ensure company documentation is up to date and compliant with internal procedures.
• Support management with administrative projects and ad hoc tasks.
• Maintain confidentiality of company and client information.

Skills

Communication

Organization

Multitasking

Attention to detail

Independent working

Teamwork

Customer service

Problem solving

Tools

Microsoft Office Suite

Job description

Key Responsibilities

• Manage day-to-day administrative operations and office activities.
• Handle incoming calls, emails, and correspondence professionally.
• Maintain accurate records, databases, and filing systems.
• Prepare quotations, invoices, purchase orders, and other business documents.
• Coordinate appointments, meetings, and staff schedules.
• Liaise with clients, suppliers, and service providers.
• Assist with accounts payable and accounts receivable processes.
• Monitor office supplies and arrange procurement when required.
• Prepare reports, spreadsheets, and presentations.
• Ensure company documentation is up to date and compliant with internal procedures.
• Support management with administrative projects and ad hoc tasks.
• Maintain confidentiality of company and client information.

Required Skills and Qualifications

• Previous experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong customer service and problem-solving skills.

Key Competencies

• Time Management
• Communication Skills
• Attention to Detail
• Customer Service
• Record Management
• Teamwork
• Adaptability
• Professionalism