Office Administrator

Eipl Constructions; Hyderabad; On-site; INR 420,000 - 560,000; Full time

Job summary

Eipl Constructions is seeking an Office Administrator in Hyderabad to manage day-to-day operations, front desk duties, and HR onboarding support. The role emphasizes professional standards, efficient administrative processes, and a well-organized office environment.

The candidate will coordinate vendors, track assets and records, support facilities, and assist in meetings and travel arrangements as needed. Strong communication and MS Office skills are essential for success.

Qualifications

• Excellent communication and professional demeanor.
• Experience supporting HR onboarding is a plus.
• Ability to manage multiple tasks with accuracy and attention to detail.
• Proactive approach to facilities, admin tasks, and records management.

Responsibilities

• Manage day-to-day office operations for smooth functioning.
• Maintain office discipline, cleanliness, and professional standards.
• Coordinate office supplies, pantry, housekeeping, and admin requirements.
• Maintain records of assets, equipment, and consumables.
• Monitor repairs, maintenance, and facility-related issues.
• Coordinate with vendors, service providers, and building management.
• Welcome and attend to visitors, clients, candidates professionally.
• Handle incoming calls, emails, courier, and general enquiries.
• Assist HR in onboarding arrangements for new employees.
• Coordinate attendance records and related administrative matters.
• Maintain filing systems, bills, invoices, agreements, and docs.
• Coordinate with vendors for office supplies, maintenance, and services.
• Arrange meeting rooms, seating, refreshments, and office events.
• Assist with travel arrangements and related logistics.
• Ensure workplace safety and emergency arrangements.

Skills

Communication skills

Interpersonal skills

Organizational skills

MS Office

Documentation & records

Vendor coordination

Time management

Problem solving

Reception handling

HR/admin processes

Tools

MS Office

Google Workspace

Job description

1. Office Administration

• Manage day-to-day office operations and ensure smooth functioning.
• Maintain office discipline, cleanliness, and professional standards.
• Coordinate office supplies, stationery, pantry, housekeeping, and other administrative requirements.
• Maintain records of office assets, equipment, and consumables.
• Monitor and coordinate repairs, maintenance, and facility-related issues.
• Coordinate with vendors, service providers, and building management.

2. Front Office & Visitor Management

• Welcome and attend to visitors, clients, candidates, and business associates professionally.
• Manage incoming calls, emails, courier, and general enquiries.
• Maintain visitor records and issue visitor passes where applicable.
• Coordinate visitor appointments with concerned employees.
• Ensure a professional reception experience for customers and guests.

3. Employee Support

• Support employees with day-to-day administrative requirements.
• Coordinate employee ID cards, access cards, stationery, and other office requirements.
• Assist HR in onboarding arrangements for new employees.
• Coordinate seating arrangements, workstation allocation, and basic joining requirements.
• Support HR in maintaining employee-related administrative records.

4. Attendance & Coordination

• Coordinate with HR regarding attendance, late coming, regularisation, and related administrative matters.
• Follow up with employees and reporting managers for pending attendance or administrative requests.
• Maintain daily office attendance-related records where required.

5. Documentation & Records

• Maintain office files, registers, bills, invoices, agreements, and administrative documents.
• Ensure proper filing and easy retrieval of records.
• Prepare basic reports, statements, letters, and administrative documents.
• Maintain confidentiality of company and employee information.

6. Vendor & Purchase Coordination

• Coordinate with vendors for office supplies, maintenance, housekeeping, security, stationery, and other services.
• Obtain quotations and coordinate purchase requirements as instructed.
• Track pending orders, deliveries, bills, and payments.
• Maintain vendor contact details and service records.

7. Meetings & Events

• Arrange meeting rooms, seating, refreshments, and other requirements for meetings.
• Coordinate internal meetings, employee activities, celebrations, and office events.
• Support management and HR in organising company programmes and functions.

8. Travel & Logistics

• Assist with employee and management travel arrangements when required.
• Coordinate transportation, accommodation, cabs, and related logistics.
• Maintain travel-related records and supporting documents.

9. Facilities & Safety

• Coordinate housekeeping, security, pest control, electrical, plumbing, internet, and other facility requirements.
• Report and follow up on maintenance issues.
• Ensure basic workplace safety and emergency arrangements are maintained.
• Coordinate with the concerned teams for quick resolution of facility issues.

10. Management Support

• Provide administrative support to management and different departments.
• Coordinate inter-departmental administrative requirements.
• Prepare daily/weekly administrative updates when required.
• Handle confidential information responsibly.
• Perform other administrative duties assigned by management or HR.

Key Skills Required

• Good communication and interpersonal skills
• Professional appearance and positive attitude
• Good organisational and coordination skills
• MS Office / Google Workspace knowledge
• Documentation and record-management skills
• Vendor and facility coordination
• Time management and multitasking
• Problem-solving ability
• Professional telephone and visitor handling
• Basic knowledge of HR/admin processes