Admin/Front Office

Synergy Insurance; Bengaluru; On-site; INR 300,000 - 500,000; Full time

Benefits offered by this job

Supportive work environment

Opportunity for growth

Job summary

A leading insurance firm in Bengaluru is seeking a proactive Admin / HR Executive to manage daily operations, support HR processes, and ensure coordination across departments. The ideal candidate has 1-3 years of experience in administration and HR, strong organizational skills, and is proficient in MS Office. This role offers an opportunity to work closely with leadership in a collaborative environment.

Qualifications

• 1-3 years of experience in office administration and HR coordination.
• Strong communication skills, attention to detail, and multitasking abilities.

Responsibilities

• Manage reception duties including calls, inquiries, and welcoming visitors.
• Coordinate HR processes including recruitment and onboarding.
• Provide administrative support to the management team.
• Maintain office inventory and oversee procurement.

Skills

Strong organizational skills

Excellent verbal communication

Proficient in MS Office

Ability to handle confidential information

Solution-oriented attitude

Education

Graduate in any discipline; HR/Administration specialization preferred

Job description

We are looking for a proactive and organized Admin / HR Executive to manage daily administrative operations, support HR processes, and ensure smooth coordination across departments. The role requires a professional with strong communication skills, attention to detail, and the ability to handle multiple responsibilities efficiently.

Administrative Support

• Manage reception duties including answering and forwarding calls, greeting visitors, and handling general inquiries.
• Maintain office inventory and oversee procurement of stationery, pantry items, and housekeeping supplies.
• Coordinate with vendors and service providers for maintenance, travel, and office facility requirements.
• Handle copying, scanning, filing, and document management.
• Maintain office cleanliness, safety, and hygiene standards.
• Record and track office expenses, ensuring timely approvals and payments.
• Schedule and organize internal and external meetings, appointments, and events for management.

HR Coordination

• Maintain attendance records and support the HR team in payroll preparation.
• Assist in recruitment processes — scheduling interviews, collecting documents, and coordinating onboarding.
• Ensure smooth induction of new employees and upkeep of HR documentation.
• Help implement and monitor adherence to HR and administrative policies.
• Support HR and training initiatives, including employee engagement activities.

Operations & Coordination

• Liaise with internal departments to ensure operational efficiency.
• Coordinate travel arrangements and logistics for employees and management.
• Provide administrative assistance to the Director and leadership team as required.
• Identify opportunities to improve administrative processes and contribute to overall office efficiency.

Key Requirements

Education

Graduate in any discipline; HR/Administration specialization preferred.

Experience

1-3 years of experience in office administration and HR coordination.

Skills

• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficient in MS Office (Word, Excel, Outlook) and general office management tools.
• Ability to handle confidential information with discretion.
• Professional, approachable, and solution-oriented attitude.

Why Join Us

• Opportunity to work closely with leadership and cross-functional teams.
• Exposure to end-to-end administrative and HR operations.
• Supportive and collaborative work environment with room for growth.

Application form

To create a new online application account, enter your personal details below. Your e-mail address should be readily accessible since our main method of contact with you will be via e-mail.