Admin Assistant / Receptionist

Zohorecruit; Mumbai; On-site; INR 300,000 - 420,000; Full time

Job summary

Zohorecruit is seeking an organized Administrative Assistant / Receptionist to be the first point of contact for our Mumbai office. This role blends front-desk hospitality with administrative, HR, and light office upkeep support.

You will greet visitors, manage communications, assist HR with day-to-day activities, and help keep the office clean and presentable. Proficiency in Microsoft Office or Google Workspace and strong communication skills are required.

Qualifications

• High school diploma required; Associate's or Bachelor's degree a plus.
• 1–3 years of administrative or front-desk experience.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office / Google Workspace.
• Strong organizational skills and attention to detail.
• Ability to multitask in a fast-paced environment.
• Professional, service-oriented attitude.

Responsibilities

• Greet visitors and manage front desk operations.
• Answer calls, screen inquiries, and manage emails.
• Support HR with onboarding and employee records.
• Schedule meetings and coordinate conference rooms.
• Maintain office supplies and coordinate with vendors.
• Ensure the reception area and common spaces are clean.
• Assist in reports, documents, and data entry.

Skills

Communication

Organization

Multitasking

Professional demeanor

Education

High School Diploma

Associate/Bachelor's degree a plus

Tools

Microsoft Office

Google Workspace

Job description

We're looking for an organized, personable Administrative Assistant / Receptionist to be the first point of contact for our office. This role blends front-desk hospitality with administrative, HR, and light office-upkeep support — you'll greet visitors, manage communications, assist HR with day-to-day activities, and help keep the office clean and presentable.

Key Responsibilities

Front Desk & Administrative

• Greet and welcome visitors, clients, and vendors in a professional, friendly manner
• Answer, screen, and direct incoming phone calls; manage general email inbox
• Manage front desk operations: sign‑in, badges, deliveries, and mail distribution
• Schedule and coordinate meetings, appointments, and conference rooms
• Maintain office supplies inventory and place orders as needed
• Support calendar management and travel arrangements for executives/teams
• Prepare correspondence, reports, presentations, and other documents
• Data entry and maintenance of filing systems (physical and digital)
• Coordinate with building management/vendors for office maintenance
• Support other departments with ad‑hoc administrative tasks

HR Support

• Assist with onboarding/off boarding logistics for new hires (desk setup, badges, welcome kits, paperwork)
• Maintain and update employee records and HR databases
• Help coordinate interview scheduling and candidate communication
• Support attendance/leave tracking and timesheet follow‑ups
• Assist in organizing employee engagement activities, training, and events
• Help ensure compliance with company policies and basic documentation upkeep

Office Upkeep

• Ensure the reception area, meeting rooms, and common areas are clean, tidy, and presentable always
• Coordinate with housekeeping/janitorial staff and follow up on cleanliness standards
• Monitor pantry/kitchen area supplies and cleanliness
• Report maintenance or hygiene issues promptly and ensure timely resolution

Requirements

• High school diploma required; Associate's or Bachelor's degree a plus
• 1–3 years of experience in administrative support, front desk, HR support, or customer service
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office / Google Workspace
• Strong organizational skills and attention to detail
• Ability to multitask and prioritise in a fast‑paced environment
• Professional demeanour and positive, service‑oriented attitude