Admin Executive

W3villa Technologies Pvt. Ltd.; Delhi; On-site; INR 300,000 - 600,000; Full time

Job summary

W3villa Technologies Pvt. Ltd. invites an proactive Admin Executive to manage day-to-day administration and office facilities in Delhi. The role focuses on coordinating vendors, documentation, and employee support to ensure smooth office operations.

The ideal candidate will have strong communication, organizational, and multitasking skills, with experience in MS Office and office management processes. This position offers growth in a dynamic corporate environment.

Qualifications

• Graduate should be from a recognized university.
• MBA/PG Diploma in HR/Admin is an added advantage.
• Experience in corporate administration or facility management is preferred.

Responsibilities

• Manage day-to-day office administration and ensure smooth operations.
• Oversee facilities, housekeeping, pantry, security, maintenance, and support services.
• Coordinate with vendors, service providers, and contractors.
• Maintain records, invoices, and reports related to administration.
• Handle office stationery, assets, inventory, and AMC/documents.
• Support HR and management with meetings and employee engagement activities.
• Prepare MIS/reports on administration and facility management.

Skills

Communication skills

Coordination

Time management

Multitasking

Documentation

Problem solving

Education

Graduate in any discipline

MBA/PG Diploma in HR/Admin

Tools

MS Excel

MS Word

MS Office

Job description

1 Position

2.0-5.0 Years

Job Description

Job Description – Admin Executive

Job Summary

We are looking for a proactive and organized Admin Executive to manage day-to-day administrative activities, office facilities, vendors, documentation, and employee support. The ideal candidate should have strong coordination, communication, and organizational skills with the ability to handle multiple administrative tasks efficiently.

Key Responsibilities

• Manage day-to-day office administration and ensure smooth functioning of office operations.
• Handle office facilities, housekeeping, pantry, security, maintenance, and other support services.
• Coordinate with vendors, service providers, and contractors for office-related requirements.
• Maintain administrative records, documents, bills, invoices, and related reports.
• Manage office stationery, consumables, assets, and inventory.
• Monitor and coordinate office repair and maintenance activities.
• Handle courier, dispatch, incoming/outgoing correspondence, and office documentation.
• Coordinate travel, accommodation, transportation, and other arrangements for employees and visitors.
• Support employee requirements related to ID cards, seating arrangements, office facilities, etc.
• Coordinate with internal departments for administrative requirements.
• Maintain records of AMC, vendor contracts, and service agreements.
• Track administrative expenses and support timely bill processing.
• Ensure proper workplace cleanliness, safety, and discipline.
• Assist HR and management in organizing meetings, events, employee engagement activities, and other company requirements.
• Prepare regular MIS/reports related to administration and facility management.
• Ensure compliance with company administrative policies and procedures.

Required Skills

• Good communication and interpersonal skills.
• Strong coordination and follow-up abilities.
• Good knowledge of MS Office, especially Excel and Word.
• Vendor management and negotiation skills.
• Good organizational and time-management skills.
• Ability to handle multiple tasks independently.
• Problem-solving and decision-making ability.
• Professional attitude and good documentation skills.

Qualification

Graduate in any discipline from a recognized university. Candidates with an MBA/PG Diploma in HR/Admin will be an added advantage.

Preferred Experience

Candidates with experience in corporate administration, facility management, vendor management, office operations, or HR & Administration will be preferred.

What We’re Looking For

We are looking for someone who is responsible, proactive, detail-oriented, and capable of independently managing day-to-day administrative operations while maintaining a professional and employee-friendly workplace environment.