Admin Executive

BigShip Technologies Pvt. Ltd; Dadri; On-site; INR 334,800 - 558,000; Full time

Job summary

BigShip Technologies Pvt. Ltd is looking for an Admin Executive in Dadri, Uttar Pradesh. This role involves overseeing office management, providing administrative support, and ensuring compliance with company policies. The ideal candidate should have a Bachelor's degree in Business Administration or a related field and proven experience in a similar role. Proficiency in MS Office and strong organizational skills are essential for success. Join us to help maintain efficient operations within our organization.

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• Ability to handle confidential information with discretion.
• Familiarity with basic office equipment.

Responsibilities

• Oversee day-to-day office operations.
• Provide administrative support to departments and executives.
• Maintain physical and digital files ensuring confidentiality.
• Schedule meetings and prepare agendas.
• Organize travel logistics for executives and staff.
• Manage contracts with vendors and service providers.
• Ensure compliance with company policies.
• Plan company events and workshops.
• Monitor departmental budgets and report discrepancies.
• Install and maintain desktop hardware and software.

Skills

Strong organizational skills

Excellent communication

Multitasking skills

Proficiency in MS Office

Interpersonal abilities

Discretion handling confidential information

Education

Bachelor's degree in Business Administration, Management or related field

Tools

Office management software

Job description

Job Summary

The Admin Executive plays a crucial role in maintaining the smooth and efficient operation of the administrative functions within the organization. This position involves a wide range of responsibilities, including office management, coordination of administrative activities, and ensuring adherence to company policies and procedures.

Key Responsibilities

• Office Management: Oversee day‑to‑day office operations, maintain a clean and organized environment, and manage office supplies and equipment.
• Administrative Support: Provide support to departments and executives, handle incoming calls and emails, and direct communications appropriately.
• Documentation & Record‑Keeping: Maintain physical and digital files, ensuring confidentiality and proper handling of sensitive information.
• Meeting Coordination: Schedule meetings, prepare agendas, take minutes, and distribute documentation.
• Travel Arrangements: Organize travel for executives and staff, coordinate logistics, accommodation, and transportation.
• Vendor Liaison: Manage contracts and relationships with vendors and service providers for office supplies and maintenance.
• Compliance & Policy Adherence: Ensure alignment with company policies, assist in developing and implementing administrative policies.
• Event Coordination: Plan company events, workshops, training sessions, managing logistics to ensure smooth execution.
• Budget Tracking: Monitor departmental budgets, identify discrepancies, and report findings to management.
• Desktop Support: Install, configure, and maintain desktop hardware, operating systems, and software, perform routine updates.

Qualifications and Skills

• Bachelor's degree in Business Administration, Management or related field.
• Proven experience as an Administrative Assistant, Admin Executive or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in MS Office and basic office equipment knowledge.
• Familiarity with office management software and tools.
• Ability to handle confidential information with discretion.