Admin Executive

Alltake; Pune District; On-site; INR 335,000 - 558,000; Full time

Job summary

Alltake is seeking an Office & Facility Manager in Pune to oversee day-to-day office operations, vendor coordination, and employee lifecycle processes. You will manage supplies, coordinate maintenance, and support HR onboarding and offboarding activities.

The role requires strong organizational skills, vendor liaison experience, and a focus on cost control and workplace efficiency within a dynamic office environment.

Qualifications

• Experience in handling general office administration and facilities operations.
• Ability to coordinate with vendors and service providers.
• Support onboarding and exit processes for employees.

Responsibilities

• Office & Facility Management
• Manage office supplies and inventory; place orders when required.
• Ensure proper maintenance of office premises and coordinate repairs or maintenance activities.
• Handle property-related coordination with the building/facility management team.
• Oversee security, housekeeping staff, and maintain overall office cleanliness.
• Address employee queries related to attendance, parking, and basic administrative matters.
• Vendor Management: Organize and schedule meetings or appointments with vendors.
• Coordinate with vendors for required services and ensure timely delivery.
• Maintain vendor records and assist in managing vendor relationships.
• Employee Life Cycle Management: Assist with the onboarding process for new employees.
• Support the exit process including coordination of exit formalities.
• Plan and execute employee engagement activities and workplace initiatives.
• Manage and maintain employee attendance tracking.
• Finance & Budgeting Support: Coordinate and track vendor payments in consultation with the finance team.
• Assist in preparing and maintaining the annual administrative expense budget.
• Monitor office-related expenses and ensure adherence to the approved budget.

Skills

Office management

Facilities coordination

Vendor coordination

Employee lifecycle support

Budget tracking

Job description

Key Responsibilities

• Office & Facility Management
• Manage office supplies and inventory; place orders when required.
• Ensure proper maintenance of office premises and coordinate repairs or maintenance activities.
• Handle property-related coordination with the building/facility management team.
• Oversee security, housekeeping staff, and maintain overall office cleanliness.
• Address employee queries related to attendance, parking, and basic administrative matters.
• Vendor Management
• Organize and schedule meetings or appointments with vendors.
• Coordinate with vendors for required services and ensure timely delivery.
• Maintain vendor records and assist in managing vendor relationships.
• Employee Life Cycle Management
• Assist with the onboarding process for new employees.
• Support the exit process including coordination of exit formalities.
• Plan and execute employee engagement activities and workplace initiatives.
• Manage and maintain employee attendance tracking.
• Finance & Budgeting Support
• Coordinate and track vendor payments in consultation with the finance team.
• Assist in preparing and maintaining the annual administrative expense budget.
• Monitor office-related expenses and ensure adherence to the approved budget.