Admin (Contract)

Hubbell; Chennai District; On-site; INR 240,000 - 380,000; Full time

Job summary

Hubbell is seeking an Administrative professional for a contract role in Chennai. The candidate should have an undergraduate degree and 2–3 years of experience, with a preference for a male candidate who can work six days a week.

The role involves supervising pantry, housekeeping and security staff and ensuring smooth office operations, along with strong written and oral communication skills. The position requires coordinating with vendors for maintenance, managing gate passes, and handling

Qualifications

• UG qualification required.
• 2–3 years of experience.
• Male candidate preferred, 6 days a week.
• Excellent written and spoken communication.

Responsibilities

• Supervise and coordinate daily activities of pantry, housekeeping and security staff.
• Monitor, replenish and record office supplies, pantry items, snacks and drinks.
• Coordinate with vendors for office maintenance and facility projects.
• Prepare and manage gate passes and work permits for contractors and visitors.
• Organize office events, meetings and employee engagement activities.
• Liaise with vendors for AMC schedules and preventive maintenance.
• Maintain office records, contracts and administrative documents.
• Support facility management to keep the office safe and orderly.

Skills

Good communication skills

Office coordination

Vendor liaison

Education

UG degree

Job description

Admin Contract

• Education Qualification UG
• Experience – 2 to 3 Years
• Preferred Male candidate, 6 days a week.
• Good communication skill – Written and oral.
• Supervise and coordinate the daily activities of Pantry/ housekeeping and security personnel to ensure smooth office operations.
• Monitor, maintain, and replenish office supplies, pantry items, snacks, and drinking water while keeping accurate inventory records.
• Coordinate with vendors for office interior works, electrical maintenance, and facilityrelated projects, ensuring timely completion and quality standards.
• Prepare and manage gate passes for inward and outward movement of office materials and assets.
• Prepare work permits for contractors and vendors and ensure compliance with office security protocols.
• Organize and coordinate office events, meetings, employee engagement activities, and team gatherings.
• Liaise with vendors for Annual Maintenance Contract (AMC) schedules, preventive maintenance, and quarterly service activities.
• Maintain and update office records, files, contracts, and administrative documentation.
• Support facility management activities and ensure the office environment remains safe, organized, and operational.
• Support office / shop floor employees with administrative requirements and day-to-day operational needs
• Manage and maintain scrap materials by ensuring proper segregation, storage, and disposal in accordance with company procedures and safety guidelines
• Arrange access card for visitors and vendors.
• Coordination with building maintenance team
• Courier booking process
• Cab booking
• Guest management