Executive

Anblicks Inc.; Ahmedabad; On-site; INR 500,000 - 800,000; Full time

Job summary

Anblicks Inc. in Ahmedabad, Gujarat is looking for a full-time Administrative Supervisor. The selected candidate will oversee various administrative functions including supervising housekeeping activities, managing budgets, and interacting with vendors. The role requires strong organizational skills and effective communication to facilitate cultural events and ensure optimal utilization of administrative resources. This position offers a permanent contract and is centered on enhancing workplace facilities.

Qualifications

• Experience in managing administrative functions effectively.
• Strong vendor management skills.
• Ability to prepare and manage budgets.

Responsibilities

• Supervise housekeeping activities ensuring optimal fund utilization.
• Organize cultural activities and conferences.
• Manage administrative purchases and vendor interactions.
• Prepare departmental budgets and implement cost-saving proposals.

Skills

Vendor management

Budget management

Supervision

Administrative purchase coordination

Communication

Job description

Job type: Full time permanent, 6 days working.

Job Role

• Ensuring the effective rendering of facilities like Cafeteria, Front office, Housekeeping,
• Projects, R & M, Couriers, welfare amenities.
• Supervising housekeeping activities in the organization & ensuring optimum utilization of funds for providing congenial work environment.
• Organizing Cultural Activities, Conferences and meetings; developing the necessary materials.
• Tallying all bills with respect to Administration activities, submitting the bills to Accounts for payment and submitting MIS to Management.
• Supervising all administrative purchases like Vehicles, Gift Articles, Diwali Purchases, Furniture & Fixtures, etc.
• Interacting with different vendors for maintenance of all office equipment and enhancing the efficiency.
• Following up with vendors for maintenance of company assets; coordinating for various services.
• selecting & finalizing vendors for manpower of house keeping
• Budget preparing for entire admin department and execute within budget
• Cost saving proposal for admin cost reduction.
• Special training given to office boy/ Housekeeping staff for more protection on hygiene to prevent.
• Should be well-connected to source vendors to fulfill the ad hoc requirement related to facilities.
• Meet the requirement as per the ISO and SOC specific Admin and facility audits.