Admin Executive / Admin Assistant

Monarch Surveyors & Engineering Consultants; Pune District; On-site; INR 300,000 - 520,000; Full time

Job summary

Monarch Surveyors & Engineering Consultants is seeking an experienced Administrative Executive to manage day-to-day office operations in Pune. The role involves handling facilities, procurement, travel arrangements, and maintaining essential records.

You will coordinate with vendors, support invoicing processes, oversee front desk activities, and assist with onboarding and MIS reporting. Proficiency in MS Office and ERP systems is essential for effective performance.

Qualifications

• Strong organizational and coordination abilities are essential.
• Excellent communication and negotiation skills.
• Knowledge of vendor management and facility administration is required.
• Proficiency in MS Office and ERP systems is preferred.

Responsibilities

• Manage day-to-day administrative operations of the office.
• Handle office maintenance, housekeeping, and facility management.
• Coordinate with vendors for office supplies, AMC, and services.
• Manage travel bookings, accommodation, and logistics arrangements.
• Maintain office records, files, agreements, and documentation.
• Handle procurement, purchase requisitions, and inventory management.
• Support invoice processing, bill verification, and payment coordination.
• Oversee front office administration and visitor management.
• Coordinate with internal departments for administrative support.
• Manage courier, dispatch, and communication records; ensure smooth functioning of office assets and utilities.
• Support employee onboarding arrangements and general admin activities.
• Prepare MIS reports and maintain administrative data.
• Petty cash management

Skills

Organizational skills

Coordination

Communication

Negotiation

Vendor management

MS Office

ERP systems

Education

Graduate

MBA preferred

Tools

MS Office

ERP systems

Job description

Roles & Responsibilities

• Manage day-to-day administrative operations of the office
• Handle office maintenance, housekeeping, and facility management
• Coordinate with vendors for office supplies, AMC, and services
• Manage travel bookings, accommodation, and logistics arrangements
• Maintain office records, files, agreements, and documentation
• Handle procurement, purchase requisitions, and inventory management
• Support invoice processing, bill verification, and payment coordination
• Oversee front office administration and visitor management
• Coordinate with internal departments for administrative support
• Manage courier, dispatch, and communication records; ensure smooth functioning of office assets and utilities
• Support employee onboarding arrangements and general admin activities
• Prepare MIS reports and maintain administrative data
• Petty cash management

Skills Required

• Strong organizational and coordination skills
• Good communication and negotiation abilities
• Knowledge of vendor management and facility administration
• Proficiency in MS Office and ERP systems
• Problem-solving and multitasking skills

Qualification

• Graduate / MBA preferred
• 2-3 years of experience in administration profile