Executive III - Admin

Anblicks Inc.; Hyderabad; On-site; INR 600,000 - 800,000; Full time

Job summary

A leading services company located in Hyderabad is seeking an experienced Administrative Manager to oversee various administrative tasks, ensure the effective rendering of facilities, and manage vendor relations. The ideal candidate should have a strong background in administration and budget management, along with excellent skills in communication and documentation. This role offers a full-time permanent position with responsibilities including organizing events and ensuring compliance with safety norms.

Responsibilities

• Ensuring effective rendering of facilities like cafeteria and front office.
• Supervising housekeeping activities and optimizing funds for a congenial work environment.
• Organizing cultural activities, conferences, and meetings with necessary materials.
• Tallying bills related to administration activities and submitting them for payment.
• Supervising administrative purchases including vehicles and furniture.

Skills

Admin Tool Proficiency

Documentation and Reporting

Vendor Management

Time Management

Stakeholder Communication

Operating System Administration

Stake Holder Management

Ownership

Records Management

Budget Management

Job description

Overview

Job type: Full time permanent, 6 days working.

Responsibilities

• Ensuring the effective rendering of facilities like Cafeteria, Front office, Housekeeping,
• Projects, R & M, Couriers, welfare amenities.
• Supervising housekeeping activities in the organization & ensuring optimum utilization of funds for providing congenial work environment.
• Organizing Cultural Activities, Conferences and meetings; developing the necessary materials.
• Tallying all bills with respect to Administration activities, submitting the bills to Accounts for payment and submitting MIS to Management.
• Supervising all administrative purchases like Vehicles, Gift Articles, Diwali Purchases, Furniture & Fixtures, etc.
• Interacting with different vendors for maintenance of all office equipment and enhancing the efficiency.
• Following up with vendors for maintenance of company assets; coordinating for various services.
• selecting & finalizing vendors for manpower of house keeping
• Budget preparing for entire admin department and execute within budget
• Cost saving proposal for admin cost reduction.
• Special training given to office boy/ Housekeeping staff for more protection on hygiene to prevent.
• Should be well-connected to source vendors to fulfill the ad hoc requirement related to facilities.
• Meet the requirement as per the ISO and SOC specific Admin and facility audits.

Details

Functional Skills-

Behavioral Skills-

Tools-

Compliance Awareness-

Safety norms, housekeeping standards

Required Skills

• Admin Tool Proficiency
• Documentation and Reporting
• Vendor Management
• Time Management
• Stakeholder Communication
• Operating System Administration
• Stake Holder Management
• Ownership
• Records Management
• Budget Management