Admin Executive

Tekskills; Bengaluru; On-site; INR 300,000 - 420,000; Full time

Job summary

Tekskills in Bengaluru seeks an Admin Executive with 3-5 years of administration experience. The role involves handling printing, stationery, vendor coordination, invoice processing, and front-office duties.

You will manage stock, arrange quotations, book travel, and coordinate with guests and senior management to ensure smooth operations. A Bachelor's degree is required and applicants should be comfortable with multitasking in a busy office.

Qualifications

• 3–5 years of administration experience.
• Any Bachelor's degree.
• Experience in handling admin tasks and stationery.

Responsibilities

• Printing & stationery management.
• Taking care of visiting/ID card requests.
• Managing stock of letterheads and envelopes.
• Managing stationery supplies and monthly requirements.
• Vendor management and communication on service issues.
• Processing invoices and arranging quotations for admin needs.
• Checking invoices and recording entries.
• Preparing rate contract letters.
• Coordinating with vendors on quotations, testing, and annual contracts.
• Managing day-to-day admin activities.
• Booking hotels for guests and arranging transportation.
• Front office and guests management.

Skills

Administration

Vendor management

Documentation

Office coordination

Guest management

Invoicing

Education

Bachelor's degree

Job description

Job Summary

Hi all We are hiring for Admin Executive

Experience: 3-5 years of experience in handling administration job Education: Any Bachelor degree Printing & Stationery.

Responsibilities

• Printing & Stationery.
• Taking care requests related to Visiting Cards/ID cards etc.,
• Managing the stock of Letter heads /Envelops etc.
• Managing stationery stocks & preparing monthly requirements.
• Vendor Management Communication with vendors related to their service issues.
• Talking to vendors for arranging Invoices related to various services
• Arranging Quotations for admin related requirements
• Checking and processing of Invoices by making necessary entries.
• Preparing rate contract letters
• Assessing the vendor related activities like , flower supply, soft beverages & Lunch & Snacks, newspaper & magazine supply, tea /coffee vending machine, etc.
• Use to compare quotations of competitive vendors, sample testing, rate negotiations, annual contract with them, monitoring their payment module & ensuring a cost effective operation.
• General Admin.
• Booking of hotel accommodation for guests
• Arranging transportation for guests.
• Communication with guests & sr. management.
• Processing of all he admin invoice in Tool
• Workstation Allocation for new hires
• Assigning Cupboard and Drawers
• Preparing necessary documents for Mobile/Data card Connection based on approvals
• Managing and updating Workstation database
• Handling employees requests related to vehicles for inter office movement
• Handling shuttle between Silk board Metro & Office.
• Preparing Monthly statement related to Airtel & Vodafone Mobile phone.
• Parking space management.
• Managing day to day activities.
• Handling corporate tie-ups with all-star category hotels.
• Company vehicle management.
• Coordination with local Police/Authorities for routine checkup in the facility area.
• Front office & Guests Management
• Visitors Management.
• Handling Insurance for employees as well as vehicles.