Admin Associate

Coditas Technologies; Pune District; On-site; INR 250,000 - 400,000; Full time

Job summary

Coditas Technologies in Pune, Maharashtra, is seeking an organized Office Administrator to handle clerical tasks, correspondence, calendar management, and overall office upkeep.

The role covers data entry, travel and vendor coordination, materials management, and cross-functional support to ensure smooth daily operations.

Qualifications

• Strong verbal and written communication skills are essential.
• Ability to manage multiple tasks, prioritize effectively, and maintain a well-organized workspace.
• Proficiency with standard office equipment and software (word processing, spreadsheets, G-suite).
• Ability to interact professionally with clients and colleagues.
• Ability to identify and resolve basic issues related to office operations.
• A willingness to learn, adapt, and contribute to a positive work environment.
• Typically, a graduate student pursuing a degree related to business administration, office management, or a related field.

Responsibilities

• Clerical Tasks: Managing mail, typing, filing, and data entry.
• Communication: Responding to inquiries, both internal and external.
• Meeting Coordination: Scheduling meetings, preparing agendas, and taking minutes.
• Office Management: Maintaining office supplies, managing files, event coordination and general upkeep.
• Materials Management: Managing materials stock Pantry-HK-Stationery-Merchandise
• Travel Management: Booking tickets for Air-Train-Road travel for employees, sharing details, end-to-end coordination.
• Vendor Coordination: Coordinating with vendors for services per contract terms.
• Cross-functional Support: Collaborating with different teams for day-to-day supports and requirements.

Skills

Communication

Organization

Technical skills

Customer service

Problem solving

Positive attitude

Education

Graduate in business administration or office management

Tools

G Suite

Word processing

Spreadsheets

Job description

Role & responsibilities

• Clerical Tasks: Managing mail, typing, filing, and data entry.
• Communication: Responding to inquiries, both internal and external.
• Meeting Coordination: Scheduling meetings, preparing agendas, and taking minutes.
• Office Management: Maintaining office supplies, Managing files, Event coordination and assisting with general office upkeep.
• Materials Management: Managing materials stock Pantry-HK-Stationery-Merchandise
• Travel Management: Booking of tickets for Air-Train-Road travel for employees, sharing the details with them, end-to-end coordination.
• Vendor Coordination: Coordinating with vendors for the services as per contract terms.
• Cross-functional Support: Collaborating with different teams and departments for day to day supports and requirements.

Preferred candidate profile

• Communication Skills: Strong verbal and written communication skills are essential.
• Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain a well-organized workspace.
• Technical Skills: Proficiency with standard office equipment (computers, phones, printers, etc.) and software (word processing, spreadsheets, G-suite etc.).
• Customer Service Skills: Ability to interact professionally with clients and colleagues.
• Problem-solving Skills: Ability to identify and resolve basic issues related to office operations.
• Positive Attitude: A willingness to learn, adapt, and contribute to a positive work environment.
• Education: Typically, a graduate student pursuing a degree related to business administration, office management, or a related field.