Adminitrative Assitant

Z Ventures; Vadodara; On-site; INR 300,000 - 420,000; Full time

Job summary

Z Ventures is seeking an organized office administrator to manage daily operations, coordinate customer communications, and support leadership with calendar and travel arrangements. The role involves maintaining confidential records, preparing letters and reports, and liaising with sales and accounts to ensure timely responses.

Ideal candidates have a similar background with immediate joining ability and willingness to handle front-office duties and event organization.

Qualifications

• Same background candidate preferred.
• Immediate joiner preferred.

Responsibilities

• Manage day-to-day office administration, facilities, supplies, vendor services, and general upkeep.
• Act as first point of contact for customer coordination handling enquiries, follow-ups, and professional correspondence.
• Coordinate meetings, appointments, travel, and calendars for leadership and visiting customers.
• Maintain organized records, registers, and filing (physical and digital) with confidentiality.
• Prepare and format letters, quotation support, minutes of meeting (MoM), presentations, and reports.
• Coordinate with sales, projects, purchase, and accounts to track customer requests and ensure timely responses.
• Manage incoming/outgoing communication, courier and dispatch coordination, and front-office reception.
• Support basic accounts / HR documentation and statutory record-keeping as assigned.
• Help organize customer visits, audits, and internal events.
• Maintain confidentiality of company and customer information at all times.

Job description

Role & responsibilities

• Manage day-to-day office administration, facilities, supplies, vendor services, and general upkeep.
• Act as a first point of contact for customer coordination handling enquiries, follow-ups, and professional correspondence.
• Coordinate meetings, appointments, travel, and calendars for leadership and visiting customers.
• Maintain organized records, registers, and filing (physical and digital) with confidentiality.
• Prepare and format letters, quotation support, minutes of meeting (MoM), presentations, and reports.
• Coordinate with sales, projects, purchase, and accounts to track customer requests and ensure timely responses.
• Manage incoming/outgoing communication, courier and dispatch coordination, and front-office reception.
• Support basic accounts / HR documentation and statutory record-keeping as assigned.
• Help organize customer visits, audits, and internal events.
• Maintain confidentiality of company and customer information at all times.

Preferred candidate profile

• Same background candidate is more preferable.
• Immediate joiner.