Administration Executive

Somo Media; New Delhi; On-site; INR 260,000 - 320,000; Full time

Job summary

Somo Media is seeking a proactive Admin Executive to manage day-to-day administrative operations, coordinate with vendors, and support HR and Operations.

You will handle procurement, maintain records, organize events, and ensure facilities are well kept; you will work closely with officeboys and internal teams to ensure smooth office functioning.

Qualifications

• Bachelor's degree in any discipline (required).
• 1–3 years of experience in Administration or Office Management.
• Strong communication and coordination skills; detail-oriented and organized.

Responsibilities

• Manage coordination with office boys and maintenance of premises.
• Handle procurement of stationery, pantry supplies, housekeeping materials, and other office requirements.
• Maintain records of purchases, invoices, bills, and inventory.
• Coordinate with vendors for quotations, purchases, deliveries, and service requests.
• Monitor office assets and maintain updated inventory.
• Coordinate maintenance and repairs of office equipment and facilities.
• Ensure meeting rooms, workspaces, and common areas are well maintained.
• Support HR and Operations with administrative tasks as needed.
• Maintain files, documents, and records accurately.
• Assist in organizing office events and employee engagement activities.
• Ensure timely renewal of subscriptions and service contracts.

Skills

Administrative skills

Communication

Coordination

Multitasking

Education

Bachelor's degree

Tools

MS Excel

MS Word

Google Workspace

Job description

About the Role

We are looking for a proactive and organized Admin Executive to manage day-to-day administrative operations and ensure the smooth functioning of the office. The ideal candidate should have good organizational skills, attention to detail, and the ability to coordinate with vendors and internal teams.

Key Responsibilities

• Manage coordination with office boys and all the maintenance of office premises
• Handle office procurement, including stationery, pantry supplies, housekeeping materials, and other office requirements.
• Maintain records of all purchases, invoices, bills, and inventory.
• Coordinate with vendors for quotations, purchases, deliveries, and service requests.
• Monitor office assets and maintain an updated inventory.
• Coordinate maintenance and repairs of office equipment and facilities.
• Ensure meeting rooms, workspaces, and common areas are well maintained.
• Support the HR and Operations teams with administrative tasks whenever required.
• Maintain files, documents, and administrative records accurately.
• Assist in organizing office events, meetings, and employee engagement activities.
• Ensure timely renewal of office-related subscriptions and service contracts.

Requirements

• Bachelor's degree in any discipline.
• 1 to 3 years of experience in Administration or Office Management.
• Good communication and coordination skills.
• Proficiency in MS Excel, Word, and Google Workspace.
• Strong organizational and multitasking abilities.
• Attention to detail and good record-keeping skills.
• Ability to work independently and take ownership of administrative responsibilities.

Preferred Skills

• Experience in vendor management and office procurement.
• Basic knowledge of inventory management.
• Good negotiation and follow-up skills.
• Problem-solving mindset with a proactive approach.