Admin

JSA; Delhi; On-site; INR 600,000 - 800,000; Full time

Job summary

JSA is seeking an Administration Executive to manage the reception and provide comprehensive administrative support for smooth daily office operations in Delhi. The role requires excellent communication, strong interpersonal skills, and the ability to coordinate with employees, clients, visitors, vendors, and other stakeholders.

Key responsibilities include handling daily admin tasks, coordinating with service providers, procurement, records management, events, travel arrangements, and ensuring

Qualifications

• Graduate in any discipline.
• 5-8 years of experience in administration, facilities, or a similar role.
• Prior experience in a professional services environment, law firm, consulting firm, or corporate office would be an advantage.

Responsibilities

• Provide day-to-day administrative support to employees and internal teams.
• Coordinate with vendors and service providers for office-related requirements.
• Maintain records, registers, files, and other administrative documentation.
• Assist with procurement of stationery, office supplies, pantry requirements, and other consumables.
• Monitor office supplies and coordinate timely replenishment.
• Support the administration team in maintaining office infrastructure, facilities, and workplace standards.
• Coordinate with housekeeping, security, maintenance, and other support staff.
• Assist in coordinating internal meetings, events, and office activities.
• Support travel, accommodation, and other administrative arrangements, wherever required.
• Coordinate with different office locations and internal stakeholders for administrative requirements.
• Ensure adherence to office policies, procedures, and safety protocols.
• Identify and escalate office-related issues to the concerned team for timely resolution.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer-service orientation.
• Good organisational and coordination skills.
• Ability to multitask and manage priorities effectively.
• Professional and presentable approach.
• Proficiency in MS Office / Google Workspace.

Skills

Communication skills

MS Office

Google Workspace

Organisational skills

Education

Graduate degree

Tools

MS Office

Google Workspace

Job description

We are looking for a professional and well-organised Administration Executive to manage the reception area and provide effective administrative support to ensure smooth day-to-day office operations. The role requires excellent communication and interpersonal skills, a service-oriented approach, and the ability to coordinate with employees, clients, visitors, vendors, and other stakeholders.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to employees and internal teams.
• Coordinate with vendors and service providers for office-related requirements.
• Maintain records, registers, files, and other administrative documentation.
• Assist with procurement of stationery, office supplies, pantry requirements, and other consumables.
• Monitor office supplies and coordinate timely replenishment.
• Support the administration team in maintaining office infrastructure, facilities, and workplace standards.
• Coordinate with housekeeping, security, maintenance, and other support staff.

Office Coordination

• Assist in coordinating internal meetings, events, and office activities.
• Support travel, accommodation, and other administrative arrangements, wherever required.
• Coordinate with different office locations and internal stakeholders for administrative requirements.
• Ensure adherence to office policies, procedures, and safety protocols.
• Identify and escape office-related issues to the concerned team for timely resolution.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer-service orientation.
• Good organisational and coordination skills.
• Ability to multitask and manage priorities effectively.
• Professional and presentable approach.
• Proficiency in MS Office / Google Workspace.
• Attention to detail and ability to maintain accurate records.
• Ability to work independently as well as part of a team.
• Strong problem-solving and follow-up skills.

Qualification & Experience

• Graduate in any discipline.
• 5-8 years of experience Administration, Facilities, or a similar role.
• Prior experience in a professional services environment, law firm, consulting firm, or corporate office would be an advantage.

Preferred Attributes

• Pleasant and professional personality.
• Strong sense of ownership and responsibility.
• Ability to interact confidently with senior stakeholders and external visitors.
• High level of confidentiality and discretion.
• Proactive approach towards administrative and workplace requirements.