Strategic Executive Assistant to CEO

Iarnród Éireann Irish Rail; Dublin; On-site; EUR 65,000 - 85,000; Full time

Benefits offered by this job

MS Office Suite training

Job summary

Iarnród Éireann (Irish Rail) is seeking an experienced Executive Assistant to provide high-level confidential support to the Chief Executive. The role is pivotal to the efficient operation of the CEO’s office, requiring superb organisation, discretion and proactive judgment.

You will manage complex diaries, coordinate communications with senior stakeholders, prepare briefing materials, and oversee travel and logistics, ensuring timely information flow and sound decision-making in a fast-paced

Qualifications

• Minimum third level qualification required or equivalent.
• Minimum 3 years’ experience in a Senior Executive Assistant role.
• Experience providing administrative support to senior executives or senior leadership teams.
• Experience managing complex diaries, scheduling meetings and resolving scheduling conflicts for senior executives.
• Discretion and confidentiality.
• Time management in a high-pressurised environment.
• Ability to multitask and prioritise daily workload and meet tight deadlines.
• High proficiency with MS Office suite (Word/Excel/PowerPoint/Teams).

Responsibilities

• Providing extensive executive support to the Chief Executive, ensuring the efficient & smooth running of the Office of the Chief Executive.
• Ensure timely information flow to and from the Chief Executive.
• Diary & E-Mail Management for the Chief Executive.
• Managing and tracking of all internal & external correspondence on behalf of the Chief Executive, including time-sensitive decisions and approvals.
• Research and assistance in the preparation of briefing notes, presentations and correspondence.
• FOI Decision Maker for the Chief Executive.
• Make travel and logistical arrangements as required
• Day to Day administrative duties
• Ad-hoc projects as required and any other duties which may arise during the course of the role.

Skills

Discretion

Time management

Proactivity

Communication

Prioritisation

Education

Third level qualification

Tools

MS Office Suite

PowerPoint

Job description

Iarnród Éireann (Irish Rail) is seeking an experienced Executive Assistant to provide high-level confidential support to the Chief Executive. The role is pivotal to the efficient operation of the CEO’s office, requiring superb organisation, discretion and proactive judgment.

You will manage complex diaries, coordinate communications with senior stakeholders, prepare briefing materials, and oversee travel and logistics, ensuring timely information flow and sound decision-making in a fast-paced