Executive Assistant to Chief Executive Officer

Iarnród Éireann Irish Rail; Dublin; Vor Ort; EUR 65.000 - 85.000; Vollzeit

Benefits dieser Stelle

MS Office Suite training

Zusammenfassung

Iarnród Éireann (Irish Rail) is seeking an experienced Executive Assistant to provide high-level confidential support to the Chief Executive. The role is pivotal to the efficient operation of the CEO’s office, requiring superb organisation, discretion and proactive judgment.

You will manage complex diaries, coordinate communications with senior stakeholders, prepare briefing materials, and oversee travel and logistics, ensuring timely information flow and sound decision-making in a fast-paced

Qualifikationen

• Minimum third level qualification required or equivalent.
• Minimum 3 years’ experience in a Senior Executive Assistant role.
• Experience providing administrative support to senior executives or senior leadership teams.
• Experience managing complex diaries, scheduling meetings and resolving scheduling conflicts for senior executives.
• Discretion and confidentiality.
• Time management in a high-pressurised environment.
• Ability to multitask and prioritise daily workload and meet tight deadlines.
• High proficiency with MS Office suite (Word/Excel/PowerPoint/Teams).

Aufgaben

• Providing extensive executive support to the Chief Executive, ensuring the efficient & smooth running of the Office of the Chief Executive.
• Ensure timely information flow to and from the Chief Executive.
• Diary & E-Mail Management for the Chief Executive.
• Managing and tracking of all internal & external correspondence on behalf of the Chief Executive, including time-sensitive decisions and approvals.
• Research and assistance in the preparation of briefing notes, presentations and correspondence.
• FOI Decision Maker for the Chief Executive.
• Make travel and logistical arrangements as required
• Day to Day administrative duties
• Ad-hoc projects as required and any other duties which may arise during the course of the role.

Kenntnisse

Discretion

Time management

Proactivity

Communication

Prioritisation

Ausbildung

Third level qualification

Tools

MS Office Suite

PowerPoint

Jobbeschreibung

To provide comprehensive, high-level, confidential and strategic administrative support to the Chief Executive.

The role is central to the effective operation of the Chief Executive’s office and requires exceptional organisation, communication, discretion, and proactivity alongside sound judgement, resilience and the ability to manage complex, competing priorities.

2. WORKING RELATIONSHIPS WITH:

• Chief Executive, Chief of Staff and Executive Team
• Company Secretary, Group Secretary, Chairperson and Board
• Senior Leadership of key regulatory and transport stakeholders including Department of Transport, National Transport Authority, CIÉ, public transport operators and their offices
• Minimum third level qualification
• Minimum 3 years’ experience in a Senior Executive Assistant role
• Experience providing administrative support to senior executives or senior leadership teams
• Experience managing complex diaries, scheduling meetings and resolving scheduling conflicts for senior executives
• Discretion and Confidentiality
• Time management - experience of working in a highly pressurised environment
• Ability to multitask and prioritise daily workload and to work to strict deadlines.
• High proficiency with MS Office suite (Word/Excel/Powerpoint/Teams).
• High awareness of our stakeholders’ and customers’ needs
• Be self-motivated and able to work on own initiative.
• Flexibility
• A broad knowledge of the organisation, its structure, and various activities.

4. RESPONSIBILITIES

• Providing extensive executive support to the Chief Executive, ensuring the efficient & smooth running of the Office of the Chief Executive.
• Ensure timely information flow to and from the Chief Executive.
• Diary & E-Mail Management for the Chief Executive.
• Managing and tracking of all internal & external correspondence on behalf of the Chief Executive, including time-sensitive decisions and approvals.
• Research and assistance in the preparation of briefing notes, presentations and correspondence.
• FOI Decision Maker for the Chief Executive.
• Make travel and logistical arrangements as required
• Day to Day administrative duties
• Ad-hoc projects as required and any other duties which may arise during the course of the role.

To be successful in this role, you should be well‑organised, have excellent time management skills, be able to work autonomously in addition to cooperating with the wider Management Team in Iarnród Éireann. This position requires liaison with a wide variety of external parties including Department of Transport, National Transport Authority, Customers and other key Stakeholders.

This job description is not exhaustive and merely outlines the key duties and responsibilities of the position.