Executive Assistant to Chief Executive Officer

CREGG; Roscommon; On-site; EUR 36,000 - 52,000; Full time

Benefits offered by this job

Salary and benefits

Senior leadership exposure

Confidential environment

Job summary

CREGG is seeking an Executive Assistant to provide high-level support to the CEO across business, operational and personal administration. The role is based in Roscommon Town with flexibility for travel within the region.

You will manage the CEO's diary, prepare agendas and presentations, coordinate communications and ensure follow-through across management. The ideal candidate has 3-5 years in an EA or Senior PA role, excels in confidentiality and multitasking.

Qualifications

• 3-5 years' experience in an Executive Assistant, Senior PA or Business Support role.
• Experience supporting senior leadership & C-suite.
• Strong proficiency in Microsoft Office suite and organisational software.
• Proven ability to handle multiple priorities with calm efficiency.
• Strong organizational, communication & interpersonal skills.
• High level of discretion and confidentiality in handling sensitive information.
• Ability to work independently in a busy environment.

Responsibilities

• Manage the CEO’s diary, meetings and scheduling.
• Manage and prioritise emails and communications.
• Draft correspondence and responses on behalf of the CEO.
• Prepare meeting agendas, presentations and briefing documents.
• Attend meetings, take notes and track actions.
• Ensure follow-up and accountability across management team.
• Organise travel, accommodation and logistics.
• Improve systems, workflows and administrative efficiency.

Skills

Executive support

Diary management

Stakeholder management

Discretion

Multitasking

Communication

Tools

Microsoft Office

Job description

CREGG is currently seeking a dedicated and professional Executive Assistant to join our client who are a leading company in their respective field based at their offices in Roscommon Town. You will provide high-level support to the CEO across business, operational and personal administration.

Location: Roscommon Town. This role would be best suited to someone who is based in the Roscommon, Athlone, Longford, Leitrim or North/East Galway region and within commutable distance to our clients’ offices.

Reporting to: CEO

Duration: Full-time Permanent

The Role: This is a critical role within a fast-growing and ambitious business. The successful candidate will become a trusted right-hand support to the CEO, helping create greater organisation, structure, prioritisation and follow-through across both business and personal responsibilities.

This role requires somebody highly organised, proactive, discreet and capable of operating in a fast-paced owner-managed environment.

Key Responsibilities include:

Executive Support

• Manage the CEO’s diary, meetings and scheduling
• Manage and prioritise emails and communications
• Draft correspondence and responses on behalf of the CEO
• Prepare meeting agendas, presentations and briefing documents
• Attend meetings, take notes and track actions
• Ensure follow-up and accountability across management team

Business Co-ordination

• Assist with internal communication and organisation
• Support ongoing projects and business initiatives
• Prepare reports, summaries and presentations
• Organise travel, accommodation and logistics
• Improve systems, workflows and administrative efficiency

Personal & Family Administration

• Manage personal administration and scheduling
• Assist with travel and holiday organisation
• Co-ordinate appointments, reminders and family logistics
• Manage bills, subscriptions, expenses and related administration
• Support general life organisation and personal tasks as required

Confidential Support

• Handle sensitive and confidential information professionally
• Assist with HR and people-related administration where required
• Maintain discretion and professionalism at all times

Skills & Experience Required:

• You will at least 3-5 years previous experience in an Executive Assistant, Senior PA or Business Support role.
• Experience supporting senior leadership team & C-suite.
• Strong proficiency in Microsoft Office suite and organisational software skills essential.
• Proven ability to handle multiple priorities with calm efficiency and deal effectively with queries from diverse stakeholders.
• Strong organizational, communication & interpersonal skills and ability to work cross-functionally in a team environment is required.
• High attention to detail while being proactive and solutions focused.
• Capable of diplomatically managing follow-through with managers and staff.
• A high level of discretion and confidentiality in handling sensitive information.
• Ability to work independently and prioritise effectively in a busy & dynamic environment.

Offer:

• Attractive salary & benefits on offer for the successful candidate.
• A varied and stimulating role and the opportunity to work closely with senior leadership in a trusted, valued position.
• A supportive environment where flexibility, initiative, and confidentiality are truly respected.