Executive Assistant

HR Path Talent; Dublin; Vor Ort; EUR 65.000 - 70.000; Vollzeit

Zusammenfassung

HR Path Talent is partnering with a global organisation to appoint an Executive Assistant to the Managing Director in Dublin. The role provides high-level executive, organisational and administrative support, ensuring the MD’s time focuses on priority initiatives.

The successful candidate will be highly organised, proactive and discreet, with superb judgement and the confidence to engage senior stakeholders. In-office Monday–Friday in Dublin 22/24 is required.

Qualifikationen

• Significant experience providing Executive Assistant or senior-level administrative support to a Managing Director, CEO, Executive Director or senior leadership team.
• Experience operating in a busy, complex and fast-moving organisation.
• Exceptional diary, meeting and priority-management skills.
• Experience coordinating Executive or Board-level meetings and preparing high-quality documentation.
• Excellent written communication skills and strong attention to detail.
• Advanced capability in Microsoft Office, particularly Outlook, Word, PowerPoint and Teams.
• Experience maintaining action trackers, governance documentation or Executive reporting processes.

Aufgaben

• Provide comprehensive day-to-day executive support to the MD, ensuring their time is focused on the organisation's most important priorities.
• Proactively manage a complex and frequently changing diary, balancing operational, strategic, stakeholder and employee commitments.
• Coordinate travel, accommodation, itineraries and other arrangements as required.
• Manage correspondence and communications on behalf of the MD, exercising appropriate judgement and discretion.
• Prepare briefing materials, presentations, reports and other documentation.
• Maintain appropriate records and ensure sensitive and confidential information is managed securely.

Kenntnisse

Executive support

Diary management

Stakeholder management

Microsoft Office proficiency

Tools

Microsoft Office

Outlook

PowerPoint

Teams

Jobbeschreibung

Executive Assistant

Department: Consultancy

Employment Type: Full Time

Location: Dublin

Compensation: €65,000 - €70,000 / year

Description

HR Path Talent have partnered with a global organization to hire an Executive Assistant to the Managing Director, this is a pivotal role providing high-level executive, organisational and administrative support to the MD.

The successful candidate will be highly organised, proactive and discreet, with excellent judgement and the confidence to work with senior stakeholders. They will be someone who anticipates what is needed, takes ownership and can bring structure and calm to a demanding and rapidly changing environment.

Please note the location for this role is Dublin 22/24 and you are required to be in the office Monday-Friday

Key Responsibilities

• Provide comprehensive day-to-day executive support to the MD, ensuring their time is focused on the organisation's most important priorities.
• Proactively manage a complex and frequently changing diary, balancing operational, strategic, stakeholder and employee commitments.
• Coordinate travel, accommodation, itineraries and other arrangements as required.
• Manage correspondence and communications on behalf of the MD, exercising appropriate judgement and discretion.
• Prepare briefing materials, presentations, reports and other documentation.
• Maintain appropriate records and ensure sensitive and confidential information is managed securely.

Skills, Knowledge and Expertise

Day to Day Responsibilities:

• managing the MD's ongoing strategic and operational agenda;
• coordinating Executive and leadership meetings;
• maintaining oversight of key actions and commitments;
• supporting Board and governance activity;
• coordinating stakeholder and employee engagements;
• supporting corporate events, leadership activities and visits;
• preparing correspondence, presentations and briefing materials;
• managing travel and complex scheduling; and
• supporting wider Executive priorities and special projects as required

Experience & Qualifications:

• Significant experience providing Executive Assistant or senior-level administrative support to a Managing Director, CEO, Executive Director or senior leadership team.
• Experience operating in a busy, complex and fast-moving organisation.
• Exceptional diary, meeting and priority-management skills.
• Experience coordinating Executive or Board-level meetings and preparing high-quality documentation.
• Excellent written communication skills and strong attention to detail.
• Advanced capability in Microsoft Office, particularly Outlook, Word, PowerPoint and Teams.
• Experience maintaining action trackers, governance documentation or Executive reporting processes.
• Experience within transport, infrastructure, engineering, utilities, construction or another operational environment would be advantageous.
• Previous experience supporting a major transition, mobilisation, transformation or change programme would be particularly valuable.