Executive Assistant to MD — Strategic, Discreet & In-Office

Eaton Square; Dublin; On-site; EUR 65,000 - 75,000; Full time

Job summary

Eaton Square in Dublin is seeking an experienced Executive Assistant to provide high-level support to the Managing Director. The role requires proactive, discreet and well-organised individuals who can manage a demanding workload and changing priorities with confidence.

You will handle complex diary management, coordinate travel and meetings, prepare briefing materials and ensure governance processes run smoothly.

Qualifications

• Significant experience providing EA or senior admin support to an MD/CEO or senior leadership.
• Experience operating in a busy, complex and fast-moving organisation.
• Exceptional diary and priority-management skills.
• Experience coordinating Executive or Board-level meetings and preparing high-quality documentation.
• Excellent written communication skills and strong attention to detail.
• Advanced capability in Microsoft Office, particularly Outlook, Word, PowerPoint and Teams.

Responsibilities

• Provide comprehensive day-to-day executive support to the MD, ensuring their time is focused on the organisation's most important priorities.
• Proactively manage a complex and frequently changing diary, balancing operational, strategic, stakeholder and employee commitments.
• Coordinate travel, accommodation, itineraries and other arrangements as required.
• Manage correspondence and communications on behalf of the MD, exercising appropriate judgement and discretion.
• Prepare briefing materials, presentations, reports and other documentation.
• Maintain appropriate records and ensure sensitive and confidential information is managed securely.
• Support Board and governance activity.
• Support wider Executive priorities and special projects as required

Skills

Executive support experience

Diary management

Stakeholder management

MS Office suite

Travel coordination

Tools

Outlook

PowerPoint

Teams

Job description

Eaton Square in Dublin is seeking an experienced Executive Assistant to provide high-level support to the Managing Director. The role requires proactive, discreet and well-organised individuals who can manage a demanding workload and changing priorities with confidence.

You will handle complex diary management, coordinate travel and meetings, prepare briefing materials and ensure governance processes run smoothly.