Office & Admin Coordinator — Energy Solutions

Comfort Solutions; Newport; Remote; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Competitive remuneration package

Team building exercises

Flexible hours negotiating possible

Training opportunities

Rewarding environment

Varied tasks

Job summary

Comfort Solutions Retrofit in Newport, Co Mayo, seeks an Office Administrator for a full-time, office-based role. Reporting to the General Manager, you will handle customer calls, manage CRM data, schedule tasks, and support field operations in a growing energy retrofit business.

Ideal candidate has 3–5 years admin experience, strong organisational skills, and excellent communication in English. Training will be provided and a flexible, proactive attitude is valued.

Qualifications

• 3–5 years admin experience; Business Admin degree or equivalent preferred.
• Excellent communication, phone manner and fluent English.
• Extremely IT literate: MS Office, Adobe and cloud software.
• Able to learn quickly and adapt with flexibility.
• Strong people skills and a friendly personality.
• Experience with Project Management and/or CRM software.
• Exceptional attention to detail and good written English.
• Strong organisational skills; able to multitask and meet deadlines.
• Proactive, can-do attitude and initiative.

Responsibilities

• Taking customer calls, gathering info and recording in the CRM.
• Scheduling next steps via calls and meetings to progress enquiries.
• Understanding SEAI energy grant scheme requirements for projects.
• Updating CRM with orders and customer information.
• Scheduling and updating job sheets for site teams and subcontractors.
• Maintaining project files with documents and photos.
• Providing status reports to senior management.
• Handling general admin duties and ad-hoc projects.
• Administering field service operations for efficiency and transparency.
• Arranging shipments and coordinating couriers.

Skills

3-5 years admin

Fluent English

Excellent communication

IT literate

CRM experience

Project management tools

Attention to detail

Team player

Education

Business Administration degree or equivalent

Tools

Microsoft Office

Adobe

Cloud software

Job description

Comfort Solutions Retrofit in Newport, Co Mayo, seeks an Office Administrator for a full-time, office-based role. Reporting to the General Manager, you will handle customer calls, manage CRM data, schedule tasks, and support field operations in a growing energy retrofit business.

Ideal candidate has 3–5 years admin experience, strong organisational skills, and excellent communication in English. Training will be provided and a flexible, proactive attitude is valued.