Dynamic Office Administrator for Heat Pumps & Retrofit

Activ8 Solar Energies; Castleblayney; On-site; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Competitive Salary

Pension Contribution

21 days annual leave with ability to購p

Bike to work scheme

Employee assistance program

Breakfast bar

On-site parking

Wellness program

Job summary

Allbrite Heatpump Specialists Ltd, based in Carrickmacross, Ireland, is hiring an Office Administrator to join the growing team. The role covers answering calls, processing payments, and updating the CRM to support operations and project delivery.

You will coordinate service bookings, verify timesheets, monitor vehicle trackers, and contribute to cost analyses with Excel. The position is full-time, on-site, with a competitive salary and benefits.

Qualifications

• Ideally 2 years’ experience in an administrator position.
• Advanced proficiency in Microsoft Excel and Office.
• Strong administration skills and attention to detail.
• Good communication and telephone skills; commuting distance to HQ.

Responsibilities

• Manage busy phone lines in a friendly and welcoming manner.
• Collect payments and confirm service requests.
• Allocate service bookings to field staff.
• Update CRM after each call and service entry.
• Download and verify weekly timesheets and enter for accounts.
• Carry out weekly checks remotely on all vehicle trackers to verify all in good working order.
• Prepare excel spreadsheet costs analysis bi-weekly across all completed projects.
• Other general administrative duties as needed.

Skills

Excel

Administration skills

Attention to detail

Phone skills

Clear communication

Job description

Allbrite Heatpump Specialists Ltd, based in Carrickmacross, Ireland, is hiring an Office Administrator to join the growing team. The role covers answering calls, processing payments, and updating the CRM to support operations and project delivery.

You will coordinate service bookings, verify timesheets, monitor vehicle trackers, and contribute to cost analyses with Excel. The position is full-time, on-site, with a competitive salary and benefits.