Design Administrator

Ashgrove Renewables

Mallow

On-site

EUR 32,000 - 42,000

Full time

4 days ago

Be an early applicant

Get a reply from this employer

Your resume and cover letter, tailored to exactly what they’re hiring for.

Get past ATS filters

Benefits offered by this job

Competitive salary commensurate with経験

Company Pension scheme

Performance related bonus

Bike to Work Scheme

On-site parking

Employee Discounts

Company paid Leave

Flexible working hours

Further educational support and培训

Sports & Social events

Job summary

Ashgrove Renewables, one of Ireland’s longest-established renewable energy specialists, is seeking an Administrative Support and Project Coordination role in our office. The role connects the design team, engineers, installers and customers, with full training provided.

You will handle daily office operations, calls, emails, scheduling, and client updates across project lifecycles. You will also track timelines, coordinate between teams, and maintain CRM records for reports and dashboards.

Qualifications

Minimum 2 years of experience in an administrative coordination role.
Experience in renewable or construction administration is advantageous but not essential.
Fluent English - verbal and written.

Responsibilities

Coordinate daily office operations and general admin tasks.
Handle incoming calls, emails, and customer enquiries.
Schedule meetings, site visits, and internal coordination sessions.
Act as a point of contact for customers throughout the project lifecycle, updating them on timelines and next steps.
Collate all required project documentation and maintain CRM records.

Skills

Administrative coordination

Communication

Organisational multitasking

Attention to detail

Fluent English

Tools

Zoho CRM

Microsoft Office

Google Workspace

Job description

About Ashgrove:

Ashgrove Renewables is one of Ireland’s longest-established renewable energy specialists, delivering a range of sustainable energy-efficient solutions to homeowners and businesses nationwide for over 25 years.

A trusted SEAI-registered contractor and One Stop Shop partner, Ashgrove supports a diverse client base, providing both single-measure installations, and end-to‑end energy upgrade solutions. We also support a wide range of grant schemes, including CEG, One Stop Shop and the Vacant & Derelict Housing schemes.

The Role: This position sits at the centre of operations, providing essential administrative support and coordination between the design team, engineers, installers, and customers.

The role is office-based and full training will be provided.

Administrative Support

Coordinate daily office operations and general admin tasks.
Handle incoming calls, emails, and customer enquiries.
Schedule meetings, site visits, and internal coordination sessions.
Act as a point of contact for customers throughout the project lifecycle, updating them on installation timelines and next steps.
Collate all required project documentation.
Handle basic queries and handle basic queries

Project Coordination Support

Assist in tracking project timelines from enquiry → design → installation.
Coordinate between designers, installers, and sales teams.
Prepare project customer packs.
Monitor progress and flag delays or missing information.
Generate reports on pipeline, installations, and performance metrics.
Upload system details to relevant portals.
Maintain accurate records on CRM updating all databases accordingly.

Desirable Skills

Strong organisational and multitasking abilities.
Exceptional communication skills - both verbal & written.
Attention to detail.
Familiarity with Zoho CRM systems and Microsoft Office/Google Workspace.
Basic understanding or an interest in learning about renewable energy systems (Solar PV / Heat Pumps /UFH).

Requirements

Minimum 2 years of experience in an administrative coordination role.
Previous experience in renewable or construction administration roles is advantageous but not essential.
Fluent English - verbal and written.

Benefits