Administration Coordinator

E‑Frontiers; Kildare; On-site; EUR 29,000 - 42,000; Full time

Job summary

E-Frontiers is seeking an organised Administration Coordinator to oversee invoicing, grant claims, and customer administration for solar PV projects across Ireland. You will manage the end-to-end process from signed contracts through to installation and final payments, coordinating with sales and installation teams to ensure smooth cash flow.

With at least two years in admin or accounts roles, you’ll handle invoices, support SEAI grant claims, and maintain accurate CRM records.

Qualifications

• Minimum two years in office, accounts or customer administration.
• Experience raising invoices and chasing payments, with professional payment discussions.
• Strong numerical accuracy and ability to juggle multiple priorities.
• Comfort with spreadsheets, emails and accounting software; Xero/Sage/QuickBooks a plus.
• Full driving licence and access to transport.

Responsibilities

• Grant Administration: Prepare and track grant applications; coordinate supporting docs.
• Grid Notifications: Submit NC6 forms to ESB Networks and track confirmations.
• Invoicing & Payments: Raise invoices and follow up on overdue payments.
• Customer & Office Administration: Maintain CRM records; support sales and installation teams.
• Reporting & Compliance: Monitor invoices, grant claims and prepare audit-ready records.

Skills

Invoicing

Payments collection

CRM systems

Accounting software

Attention to detail

Office administration

Tools

Xero

Sage

QuickBooks

CRM software

Job description

Are you an organised, detail-oriented administrator with experience in invoicing, payment collection and customer administration? This is an excellent opportunity to join a growing renewable energy business specialising in solar PV design and installation for homes and businesses across Ireland. As Administration Coordinator, you'll take ownership of the administrative process from signed customer contract through to grant approval, completed installation and final payment. This is a hands-on role where your organisation and attention to detail will directly contribute to efficient operations and cash flow.

Responsibilities

• Grant Administration: Prepare and track domestic and commercial solar grant applications, coordinate supporting documentation and ensure claims progress efficiently.
• Grid Notifications: Complete and submit NC6 forms to ESB Networks following qualifying installations, ensuring all details are accurate and confirmations are tracked.
• Invoicing & Payments: Raise deposit and balance invoices promptly, verify amounts against customer agreements, and follow up on overdue payments.
• Customer & Office Administration: Maintain accurate CRM records, manage customer enquiries, coordinate job documentation and support the sales and installation teams.
• Reporting & Compliance: Monitor outstanding invoices and grant claims, maintain organised records for audits and warranties, and provide regular updates to management.

About You

• At least two years' experience in office administration, accounts administration or a customer administration role.
• Experience raising invoices and chasing outstanding payments, with the confidence to handle payment discussions professionally.
• Strong attention to detail, numerical accuracy and the ability to manage multiple priorities in a busy environment.
• Confident using spreadsheets, email and CRM or accounting software; experience with Xero, Sage or QuickBooks is an advantage.
• A full driving licence and access to your own transport are essential.
• Experience with SEAI grants, NC6 forms, solar or construction administration would be highly desirable.

You’ll join a growing renewable energy business where you can take ownership of your work, make a tangible impact on day-to-day operations and contribute to the expansion of sustainable energy solutions. This is an office-based role in Co. Kildare.