Executive Support & Governance Coordinator

Gilligan Black Recruitment; Dublin; Vor Ort; EUR 60.000 - 90.000; Vollzeit

Zusammenfassung

Gilligan Black Recruitment is seeking an experienced Executive Support & Governance Coordinator in Dublin city centre. The role reports to the CEO, handling the CEO’s diary, correspondence, meetings, travel and briefing papers, while coordinating governance and regulatory tasks.

Responsibilities also include HR admin across recruitment, onboarding, records and training, health and safety compliance, and coordinating events and graduation functions. Strong judgment and discretion are essential.

Qualifikationen

• Senior-level executive support experience.
• Experience supporting boards, councils or committees.
• Strong governance administration capabilities.

Aufgaben

• Provide high-level executive support to the CEO, including diary and correspondence management.
• Coordinate governance activities, organise senior council/committee meetings, draft papers and minutes.
• Prepare reports, presentations and briefing documents for governance and regulatory needs.
• Oversee HR administration: recruitment, onboarding, staff records and training.
• Coordinate events, health and safety compliance, and communications with stakeholders.
• Process invoices and purchase orders, track actions and deadlines.
• Assist with annual report production and project coordination.

Kenntnisse

Executive support

Governance administration

Diary management

Meeting coordination

Travel arrangements

Report preparation

Presentations

Briefing documents

HR administration

Invoices and purchase orders

Communications

MS Office Suite

Travel booking systems

Tools

MS Office Suite

SharePoint

Jobbeschreibung

Executive Support & Governance Coordinator

Dublin 1 ( Fully onsite)

An exciting opportunity has arisen for an experienced Executive Support & Governance Coordinator to join a prestigious and well-established educational institution in Dublin city centre. This is a varied, senior-level role offering the chance to work closely with the CEO while supporting governance, events and key organisational activities.

Reporting directly to the CEO, theExecutive Support & Governance Coordinator will oversee the day-to-day administration of the CEO’s office, providing high-level executive support through diary management, correspondence, meeting coordination, travel arrangements and the preparation of reports, presentations and briefing documents. The successful candidate will play a central role in coordinating governance arrangements, organising meetings for senior councils and committees, preparing agendas and meeting papers, drafting minutes, maintaining accurate records and tracking actions to ensure deadlines are met. The role will also involve supporting regulatory compliance, preparing the Annual Report, coordinating organisational projects and assisting with communications.

In addition, the successful candidate will coordinate a varied programme of events, as well as member functions and graduation ceremonies. Responsibilities will also include HR administration across recruitment, onboarding, staff records and training, supporting health and safety compliance, processing invoices and purchase orders, and responding professionally to queries from members, students and other stakeholders. This is a hands-on position requiring excellent judgement, discretion and the ability to balance multiple responsibilities while maintaining a high standard of service.

The successful candidate will have at least five years’ experience in a senior executive support, governance administration or comparable coordination role, with previous experience supporting boards, councils or committees.