Administrative Support

Collins McNicholas Recruitment; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

Government Organisation in Dublin 2 is seeking an experienced Administrative Assistant to provide comprehensive support to a busy team. The role is full-time on-site, Monday to Friday 9:00–17:30, and runs for a 20-month contract.

Responsibilities include supporting the Director and service team, budget tracking, drafting and proofreading documents, coordinating meetings, travel arrangements and filing, with strong IT skills required.

Qualifications

• Must have 3+ years of administrative or clerical support experience.
• Experience with budget tracking, purchase orders, invoice processing and receipting.
• Education to Leaving Certificate level or equivalent.

Responsibilities

• Provide comprehensive administrative and clerical support to the Director and wider service team.
• Support budget administration, including tracking expenditure, raising purchase orders, and receipting invoices and goods/services using an online financial system.
• Draft, format and proofread correspondence, reports, presentations and other documentation.
• Coordinate onsite meetings, including room bookings, catering arrangements, visitor access and meeting room setup.

Skills

Administrative experience

Budget tracking

Diary management

Prioritisation

Education

Leaving Certificate level or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Database systems

Online financial system

Job description

We are currently recruiting for an experienced Administrative Assistant to join a government organisation based in Dublin 2. This is an excellent opportunity for a highly organised and proactive administrator who enjoys working in a fast-paced professional environment and providing high-quality support to a busy team.

It is based full-time on-site - Monday to Friday 9am - 5.30pm. It is a 20-month contract.

Responsibilities:

• Provide comprehensive administrative and clerical support to the Director and wider service team.
• Support budget administration, including tracking expenditure, raising purchase orders, and receipting invoices and goods/services using an online financial system.
• Draft, format and proofread correspondence, reports, presentations and other documentation.
• Coordinate onsite meetings, including room bookings, catering arrangements, visitor access and meeting room setup.
• Provide administrative support for meetings, including preparing agendas, reports and presentation materials.
• Organise travel and accommodation arrangements for the Director.
• Maintain accurate electronic and paper filing systems.
• Provide general facilities and office administration support.
• Carry out additional administrative duties as required to support the team.

Requirements:

• Must have 3+years of previousexperience in an administrative or clerical support role
• Experience with budget tracking, purchase orders, invoice processing and receipting using an online system, or the ability to quickly learn these processes.
• Education to Leaving Certificate level or equivalent.
• Experience working in a busy office environment, ideally within a technical, scientific, public sector or professional services setting.
• Strong IT skills, including Microsoft Word, Excel, PowerPoint, Outlook and database systems.
• Experience updating websites or intranet content would be an advantage.
• Experience organising meetings, events and diary management.
• Excellent organisational skills with the ability to prioritise workload and work independently.