Office & Administration Support Executive - Dublin 16

Lex Consultancy Recruitment; Dublin; On-site; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Parking provided

Excellent benefits

Job summary

Lex Consultancy Recruitment is seeking an experienced Office & Administration Support Executive for the Head Office in Dundrum. This onsite role is full-time and permanent, with parking and excellent benefits.

You will support day-to-day operations, coordinating across departments and construction sites, and ensuring smooth office running. You will work closely with the Office Support & Administration Coordinator, handling document management, training records, reception duties, events and

Qualifications

• Minimum of 3 years’ relevant experience in office administration or business support.
• Strong organisational skills and excellent attention to detail.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
• Experience with SharePoint or similar document management systems.
• Excellent written and verbal communication skills.
• A proactive, practical approach with the ability to work independently and as part of a team.
• A professional, approachable and discreet manner.
• Flexibility to adapt to changing priorities in a busy office environment.

Responsibilities

• Provide general administrative support, including preparing correspondence, formatting documents, filing and maintaining accurate records.
• Maintain company templates, contact directories and documentation on SharePoint.
• Coordinate couriers, deliveries, registered post and document witnessing arrangements.
• Organise employee training courses and maintain the company training matrix and certification records.
• Provide reception cover, welcome visitors and coordinate meeting rooms, lunches and refreshments.
• Assist with company events, staff social activities and wellness initiatives.
• Manage office supplies and liaise with suppliers and service providers.
• Receive, organise and coordinate the storage and distribution of IT equipment and deliveries.

Skills

Strong organisational skills

Attention to detail

Effective communication

Tools

Microsoft Office Suite

SharePoint

Job description

Onsite: Full-time, office-based, Monday to Friday 8.30-5.30

Contract: Permanent

Parking provided

Excellent benefits on offer.

I am seeking an experienced, organised and proactive Office & Administration Support Executive to join the busy Head Office team in Dundrum.

Working closely with the Office Support & Administration Coordinator, you will provide essential administrative and practical support across the business, helping ensure the smooth day-to-day running of the office and supporting colleagues across departments and construction sites.

This is a varied, hands-on role suited to an experienced administrator who takes pride in their work, has excellent attention to detail and can manage competing priorities in a busy, collaborative environment.

Key Responsibilities

• Provide general administrative support, including preparing correspondence, formatting documents, filing and maintaining accurate records.
• Maintain company templates, contact directories and documentation on SharePoint.
• Coordinate couriers, deliveries, registered post and document witnessing arrangements.
• Organise employee training courses and maintain the company training matrix and certification records.
• Provide reception cover, welcome visitors and coordinate meeting rooms, lunches and refreshments.
• Assist with company events, staff social activities and wellness initiatives.
• Manage office supplies and liaise with suppliers and service providers.
• Receive, organise and coordinate the storage and distribution of IT equipment and deliveries.

Skills & Experience

• Minimum of 3 years’ relevant experience in office administration or business support.
• Strong organisational skills and excellent attention to detail.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
• Experience with SharePoint or similar document management systems.
• Excellent written and verbal communication skills.
• A proactive, practical approach with the ability to work independently and as part of a team.
• A professional, approachable and discreet manner.
• Flexibility to adapt to changing priorities in a busy office environment.