Senior Executive Assistant

Eaton Square; Dublin; Vor Ort; EUR 65.000 - 75.000; Vollzeit

Zusammenfassung

Eaton Square in Dublin is seeking an experienced Executive Assistant to provide high-level support to the Managing Director. The role requires proactive, discreet and well-organised individuals who can manage a demanding workload and changing priorities with confidence.

You will handle complex diary management, coordinate travel and meetings, prepare briefing materials and ensure governance processes run smoothly.

Qualifikationen

• Significant experience providing EA or senior admin support to an MD/CEO or senior leadership.
• Experience operating in a busy, complex and fast-moving organisation.
• Exceptional diary and priority-management skills.
• Experience coordinating Executive or Board-level meetings and preparing high-quality documentation.
• Excellent written communication skills and strong attention to detail.
• Advanced capability in Microsoft Office, particularly Outlook, Word, PowerPoint and Teams.

Aufgaben

• Provide comprehensive day-to-day executive support to the MD, ensuring their time is focused on the organisation's most important priorities.
• Proactively manage a complex and frequently changing diary, balancing operational, strategic, stakeholder and employee commitments.
• Coordinate travel, accommodation, itineraries and other arrangements as required.
• Manage correspondence and communications on behalf of the MD, exercising appropriate judgement and discretion.
• Prepare briefing materials, presentations, reports and other documentation.
• Maintain appropriate records and ensure sensitive and confidential information is managed securely.
• Support Board and governance activity.
• Support wider Executive priorities and special projects as required

Kenntnisse

Executive support experience

Diary management

Stakeholder management

MS Office suite

Travel coordination

Tools

Outlook

PowerPoint

Teams

Jobbeschreibung

HR Path Talent have partnered with a global organization to hire an Executive Assistant to the Managing Director, this is a pivotal role providing high-level executive, organisational and administrative support to the Managing Director.

The successful candidate will be highly organised, proactive and discreet, with excellent judgement and the confidence to work with senior stakeholders. They will be someone who anticipates what is needed, takes ownership and can bring structure and calm to a demanding and rapidly changing environment.

*Please note the location for this role is Dublin 22/24 and you are required to be in the office Monday-Friday*

Key Responsibilities:

• Provide comprehensive day-to-day executive support to the MD, ensuring their time is focused on the organisation's most important priorities.
• Proactively manage a complex and frequently changing diary, balancing operational, strategic, stakeholder and employee commitments.
• Coordinate travel, accommodation, itineraries and other arrangements as required.
• Manage correspondence and communications on behalf of the MD, exercising appropriate judgement and discretion.
• Prepare briefing materials, presentations, reports and other documentation.
• Maintain appropriate records and ensure sensitive and confidential information is managed securely.

Day to Day Responsibilities:

• managing the MD's ongoing strategic and operational agenda;
• coordinating Executive and leadership meetings;
• maintaining oversight of key actions and commitments;
• supporting Board and governance activity;
• coordinating stakeholder and employee engagements;
• supporting corporate events, leadership activities and visits;
• preparing correspondence, presentations and briefing materials;
• managing travel and complex scheduling; and
• supporting wider Executive priorities and special projects as required

Experience & Qualifications:

• Significant experience providing Executive Assistant or senior-level administrative support to a Managing Director, CEO, Executive Director or senior leadership team.
• Experience operating in a busy, complex and fast-moving organisation.
• Exceptional diary, meeting and priority-management skills.
• Experience coordinating Executive or Board-level meetings and preparing high-quality documentation.
• Excellent written communication skills and strong attention to detail.
• Advanced capability in Microsoft Office, particularly Outlook, Word, PowerPoint and Teams.
• Experience maintaining action trackers, governance documentation or Executive reporting processes.
• Experience within transport, infrastructure, engineering, utilities, construction or another operational environment would be advantageous.
• Previous experience supporting a major transition, mobilisation, transformation or change programme would be particularly valuable.

Personal Attributes:

• Exceptionally organised – able to manage multiple priorities without losing sight of detail.
• Proactive – anticipates what is required rather than waiting to be asked.
• Calm under pressure – able to operate effectively when priorities change quickly.
• Commercially and organisationally aware – understands what matters and why.
• Confident – comfortable dealing with senior executives and external stakeholders.
• Diplomatic – able to manage competing demands professionally and constructively.
• Discreet and trustworthy – capable of handling highly confidential and sensitive information.
• A strong communicator – clear, professional and personable in both written and verbal communication.
• Solutions-focused – identifies issues and takes ownership of finding practical solutions.
• Resilient and adaptable – comfortable working within a changing environment.
• Collaborative – builds strong relationships across different teams and organisations.
• Highly dependable – someone the MD and Executive Team can rely upon to follow things through.