Vacancy: Executive Assistant to the Chief Executive Officer

Golf Ireland; Ireland; On-site; EUR 55,000 - 75,000; Full time

Job summary

Golf Ireland is seeking an experienced Executive Assistant to provide high-level support to the Chief Executive Officer and senior leadership team. The role involves complex diary management, governance administration, travel logistics and board/committee support within a fast-paced national sporting body.

Ideal candidates will have 4–5 years’ experience supporting senior executives, exceptional attention to detail, and a professional approach to confidential matters.

Qualifications

• 4–5+ years as an Executive Assistant or Personal Assistant supporting senior executives (CEO/C-suite).
• Proven diary management, executive correspondence and travel arrangements experience.
• Experience supporting Board/Committee meetings, with agendas, papers and minute-taking.
• Exceptional organisational skills, attention to detail and ability to manage multiple priorities.

Responsibilities

• Manage the CEO's diary, inbox and correspondence with prioritised actions.
• Coordinate the CEO's schedule, meetings and organisational commitments.
• Prepare national and international travel itineraries and logistics.
• Maintain confidential records, databases and filing systems.
• Coordinate Board and Sub-Committee meetings including agendas and papers.

Skills

Diary management

Executive support

Board meeting support

Travel coordination

Confidentiality

Stakeholder engagement

Tools

MS Office

Job description

Executive Assistant to the Chief Executive Officer

Osborne Recruitment is delighted to partner with Golf Ireland, the National Governing Body for golf on the island of Ireland, in the recruitment of an experienced Executive Assistant to support the Chief Executive Officer and senior leadership team.

Golf Ireland is responsible for leading, promoting and developing the game of golf across Ireland, supporting clubs, players and volunteers while driving participation, performance and governance at every level of the sport. This is an exciting opportunity to join a respected national organisation that plays a pivotal role in shaping the future of golf throughout the country.

The Opportunity

This is a key position within the organisation, providing high-level executive support to the CEO while working closely with the senior leadership team, Board and committees. The successful candidate will thrive in a fast-paced environment, taking ownership of complex diary management, executive correspondence, national travel arrangements, meeting coordination and governance administration.

This role is ideally suited to an experienced Executive Assistant who enjoys managing multiple priorities, has exceptional attention to detail and takes genuine pride in delivering an outstanding service to senior executives.

Key Responsibilities

• Manage the Chief Executive Officer's diary, inbox, and correspondence, ensuring priorities are effectively managed.
• Coordinate the CEO's schedule, meetings, and organisational commitments.
• Prepare detailed national and international travel itineraries, accommodation bookings, and logistical arrangements.
• Maintain confidential records, databases and filing systems.
• Coordinate Board and National Sub-Committee meetings, including scheduling, agendas, Board papers and meeting logistics.
• Attend Board, committee and executive meetings, producing accurate minutes and monitoring follow-up actions.
• Support governance processes by liaising with Board members, volunteers and internal stakeholders.
• Manage travel schedules and diary coordination for senior managers and directors as required.
• Coordinate accommodation and logistical arrangements for national meetings and events.
• Build strong working relationships across the organisation, providing proactive executive support and ensuring the smooth delivery of key organisational activities.

About You

• Minimum of 4-5 years' experience as an Executive Assistant or Personal Assistant supporting senior executives, ideally at CEO or C-suite level.
• Proven experience managing complex diaries, executive correspondence, travel arrangements, and meeting coordination.
• Experience supporting Board and committee meetings, including agenda preparation, Board packs and minute taking.
• Exceptional organisational skills with outstanding attention to detail and the ability to manage multiple priorities.
• Highly professional with the ability to maintain confidentiality and exercise sound judgement.
• Excellent interpersonal and communication skills with the confidence to engage with stakeholders at all levels.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint and Microsoft Teams.
• A proactive, flexible and solutions-focused approach with the ability to anticipate the needs of senior leadership.
• A genuine passion for delivering a first-class executive support service and ensuring every detail is managed to the highest standard.

If you are an experienced Executive Assistant who enjoys working at the heart of an organisation and is looking for an opportunity to support a dynamic CEO and leadership team within a respected national sporting body, we would love to hear from you. All applications will be treated in the strictest confidence. Closing date for applications is 5.00pm on Friday the 14th of August 2026

Osborne Recruitment is managing this recruitment process on behalf of Golf Ireland.

If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.

Osborne are proud to be an Equal Opportunity Employer.