Executive Assistant

HR Duo; Dublin; Hybrid; EUR 36,000 - 48,000; Full time

Job summary

HR Duo invites applications for an Executive Assistant to join our team, providing support at the Executive and Director level. This busy role requires excellent organisational skills, attention to detail, and proficient IT abilities.

Based in the Irish Farm Centre, Bluebell, Dublin 12, it is a full-time position with responsibilities including diary management and travel arrangements. You will organise meetings, prepare papers, manage calendars, coordinate with Officers, Members and

Qualifications

• Experience in a similar EA role with diary management.
• Third level qualification or relevant qualifications.
• Excellent computer, communication and organisational skills.
• Based in Dublin 12, full-time role.

Responsibilities

• Provide administrative support at Executive and Director level.
• Organisation of Board and Committee meetings - preparation of papers, collating and circulating documentation within agreed timelines.
• Booking of meeting rooms, arranging catering and ensuring all AV requirements are met.
• Manage calendars to ensure coordination of schedules.
• Prepare, review, and edit correspondence, communications, presentations and other key documents demonstrating close attention to detail.
• Updating Committee details on IFA systems.
• Deal with Officer, Member and Stakeholder queries/requests and follow up to conclusion.
• Provide cover to other EAs as necessary.

Skills

MS Office

Video conferencing tools

Organisational skills

Communication

Board meetings

Attention to detail

Fluent in English

Education

Third Level Degree

Tools

MS Office

Job description

Permanent (Full-Time) Irish Farm Centre Office

Company Information and Introduction

We are recruiting for an Executive Assistant to join our team, providing support at the Executive and Director level. This is a very busy role requiring excellent computer, communication and organisational skills. A high level of attention to detail is essential.

The role includes organising meetings and preparing relevant documentation, travel arrangements and diary management.

The successful candidate will have previous experience in a similar role, third level or other relevant qualifications and be capable of working in a fast-paced, changeable environment while always maintaining their professionalism. This is a full-time role, based in the Irish Farm Centre, Bluebell, Dublin 12.

Salary: Commensurate with experience.

Key Responsibilities and Duties

Provide administrative support at Executive and Director level.

Organisation of Board and Committee meetings - preparation of papers, collating and circulating documentation within agreed timelines.

Booking of meeting rooms, arranging catering and ensuring all AV requirements are met.

Manage calendars to ensure coordination of schedules.

Prepare, review, and edit correspondence, communications, presentations and other key documents demonstrating close attention to detail.

Updating Committee details on IFA systems.

Deal with Officer, Member and Stakeholder queries/requests and follow up to conclusion.

Provide cover to other EAs as necessary.

Key Skills and Competencies

High proficiency in Microsoft Office 365 and video conferencing tools.

Excellent written and verbal communication skills.

Strong interpersonal and relationship management abilities.

Adaptability and flexibility to organise workflow and deliver on priorities while maintaining a detail-oriented focus.

Proofreading.

Capacity to work on own initiative and as part of a team.

Additional Information

Number of positions: 1

Contact

Name: The Recruitment Team

Key Skills

MS Office, Third Level Degree, Organisational Skills, Communication, Board Meetings, Attention to detail, Fluent in English