Executive Assistant to CEO | Board & Exec Support

FRS Recruitment; Dublin; On-site; EUR 45,000 - 55,000; Full time

Job summary

FRS Recruitment is seeking an experienced Executive Assistant for a well-established, purpose-led organisation in Dublin 9. Reporting to the CEO, you will manage diary, travel, and board support in a confidential, highly organised environment.

The role is permanent, full-time (37 hours/week) with exposure to board governance, budgets and projects, offering opportunities to collaborate with senior leadership and external partners.

Qualifications

• Experience as an Executive Assistant, Personal Assistant or Senior Administrator.
• Comfortable supporting CEOs, Directors or senior leadership teams.
• Highly organised with excellent attention to detail.
• Confident managing multiple priorities and changing demands.
• Experience coordinating meetings, minutes, actions and senior-level documentation.

Responsibilities

• Manage the CEO’s complex diary, meetings, correspondence and appointments.
• Coordinate domestic and international travel, itineraries and expenses.
• Prepare reports, presentations, briefing documents and correspondence.
• Support Board and committee meetings, including agendas, meeting papers, packs and action tracking.
• Coordinate meetings with senior stakeholders, Board members and external partners.
• Take minutes, maintain action logs and ensure follow-up.
• Support the organisation with events, away days, meetings and special projects.
• Coordinate venues, suppliers, logistics and other event requirements.
• Assist with budgets, expenses, purchase orders and general financial administration.
• Maintain accurate and confidential records and documentation.
• Support internal communications, projects and process improvements.
• Act as a key point of contact for senior stakeholders and external contacts.
• Provide general support across the Executive Office and wider organisation as required.
• Support the coordination of office and facilities requirements, including reception, maintenance and other service providers.

Skills

Diary management

Stakeholder management

Meeting coordination

Attention to detail

Multitasking

Tools

MS Office

Job description

FRS Recruitment is seeking an experienced Executive Assistant for a well-established, purpose-led organisation in Dublin 9. Reporting to the CEO, you will manage diary, travel, and board support in a confidential, highly organised environment.

The role is permanent, full-time (37 hours/week) with exposure to board governance, budgets and projects, offering opportunities to collaborate with senior leadership and external partners.