Executive Assistant to CEO

Fairways Hotel; Ireland; Hybrid; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid working arrangements

Job summary

Sunbeam House Services is seeking an organised, proactive executive assistant to support the CEO. You will manage diaries, correspondence, and governance activities while coordinating meetings and projects across stakeholders.

The role requires a minimum of three years' admin or executive support experience, exceptional organisational skills and discretion. Hybrid working is available, with travel across locations as needed.

Qualifications

• Minimum of three years' relevant administrative or executive support experience.
• Excellent organisational and communication skills.
• Strong attention to detail and confidentiality.
• A qualification in Business Admin, Management, Project Management or related field is desirable.

Responsibilities

• Manage executive diaries and correspondence for the CEO.
• Coordinate meetings and governance activities across stakeholders.
• Prepare reports and documentation as required.
• Maintain accurate records and support organisational projects.
• Act as a key point of contact for the CEO's office and ensure follow-through.

Skills

Document management

Microsoft Office

Attention to detail

Calendar management

Confidentiality

Meeting scheduling

Project coordination

Verbal communication

Planning & organisation

Education

Business Administration / Management / Project Management

Job description

Sunbeam House Services (SHS) take pride in supporting people with intellectual disabilities and complex needs to have choice and control over their lives.We offer a range of supports tailored to individual needs.We are a rights-based organisation and recognise that every person we support is unique and a valued member of society.

Skills and attributes

• Document Management
• Microsoft Office
• Attention to Detail
• Calendar Management
• Confidentiality
• Meeting Scheduling
• Project Coordination
• Verbal Communication
• Planning & Organisation

Description

We are seeking a highly organised, professional and proactive individual to provide executive support to the Chief Executive Officer. This role is suited to someone who can manage multiple priorities, exercise sound judgement, maintain strict confidentiality and build effective working relationships with a wide range of internal and external stakeholders. The successful candidate will be comfortable working in a fast-paced environment, coordinating competing demands and ensuring actions and priorities are progressed efficiently.

The role includes responsibility for managing executive diaries and correspondence, coordinating meetings and governance activities, preparing reports and documentation, maintaining accurate records, supporting organisational projects and acting as a key point of contact for the CEO's office. The postholder will also support strategic and operational priorities through effective communication, coordination and follow-through.

Candidates should have a minimum of three years' relevant administrative or executive support experience, excellent organisational and communication skills, strong attention to detail and a proven ability to handle sensitive information with discretion. Experience supporting senior executives, governance processes or organisational projects would be advantageous. A relevant qualification in Business Administration, Management, Project Management or a related field is desirable.

The position is a full-time role working 35 hours per week and is based at Sunbeam House Services Head Office in Bray. Hybrid working arrangements are available, subject to operational requirements. The role requires flexibility and travel across organisational locations, therefore a full driving licence and access to own transport are essential.

Sunbeam House Services is an Equal Opportunity Employer