Executive Assistant to CEO & Leadership Team

Uisce Éireann; Dublin; On-site; EUR 40,000 - 60,000; Full time

Job summary

Uisce Éireann is seeking an organised Personal Assistant to join the Administration Team within the HR & People Experience function. The role provides professional administrative and coordination support across business areas, acting as a trusted contact for management and assisting with priorities.

You will manage calendars, prepare materials, coordinate meetings and events, handle confidential information with discretion, and contribute to process improvements and better ways of working across

Qualifications

• Relevant third level qualification or accreditation is desirable.
• Experience in admin/support roles within large organisations is advantageous.
• Strong written and verbal communication skills are essential.

Responsibilities

• Provide high-quality administrative support to Uisce Éireann Management.
• Coordinate and manage executive calendars, schedule appointments, meetings and events.
• Prioritise and organise commitments to ensure optimal time management.
• Provide timely reminders and prepare meeting materials in advance.
• Support respective teams in logistics management and in the coordination of regular events and initiatives e.g., management meetings.
• Manage all incoming and outgoing correspondence and draft/edit documents/presentations and reports on behalf of leadership.
• Compose and distribute routine written correspondence from Uisce Éireann Management to various divisions.
• Act as a liaison between the executive and functions, conveying instructions and gathering information.
• Work with confidential, commercially sensitive information in a professional and discreet manner.
• Filter meeting requests to the Leadership to prioritise time and resources.
• Coordinate and administrate internal and external meetings.
• Support reporting and KPIs, monitoring activities for specific business areas as required.
• Escalate risks and issues to respective Uisce Éireann Management as appropriate.

Skills

Time management

Communication skills

Organizational skills

Stakeholder liaison

MS Word

Education

Relevant third level qualification

Tools

MS Word

Excel

PowerPoint

Outlook

MS Teams

Job description

Uisce Éireann is seeking an organised Personal Assistant to join the Administration Team within the HR & People Experience function. The role provides professional administrative and coordination support across business areas, acting as a trusted contact for management and assisting with priorities.

You will manage calendars, prepare materials, coordinate meetings and events, handle confidential information with discretion, and contribute to process improvements and better ways of working across