Executive Assistant - Immediate Start

Brightwater Recruitment; Dublin; Hybrid; EUR 34,000 - 45,000; Full time

Job summary

Brightwater Recruitment is seeking a highly organised Executive Assistant to the CEO for a temporary role in Dublin. The position is hybrid with 3 days onsite in Dublin 14, starting 1st September and lasting approximately 2 months. The hourly pay ranges from €25 to €33, depending on experience.

You will manage the CEO's diary, coordinate travel, prepare board packs and assisting with governance and executive communications.

Qualifications

• Minimum 5-7 years of experience as an EA, supporting C-Suite executives.
• Strong governance support, board pack distribution and minute-taking.
• Advanced MS Office skills: PowerPoint, Outlook, Word, Excel.

Responsibilities

• Act as the gatekeeper for the CEO and manage a fast-changing diary.
• Coordinate travel arrangements, itineraries and off-site meetings.
• Prepare meeting materials, board packs, agendas and briefing notes.
• Attend meetings to take minutes, track actions and follow up on deliverables.
• Draft, edit and format PowerPoint presentations and executive memos.
• Route commercial and contract documentation for CEO signature.
• Maintain digital filing systems and central records.

Job description

Must be available to start 1st of September - Hybrid 3 days onsite in Dublin 14 - Hourly pay between €25 - €33 p/h DOE

An established Irish company with global backing is seeking a highly organised and discreet Executive Assistant to the CEO. In this temporary role, you will be the primary administrative anchor for the CEO, providing comprehensive diary, presentation and board governance support. This is a temporary position expected to last approx. 2 months.

Key Responsibilities:

• Act as the gatekeeper for the CEO.
• Proactively manage and update a fast-changing diary and arrange on/off‑site meetings and appointments.
• Coordinate all aspects of travel, including transport, accommodation bookings and itineraries.
• Prepare, collate and distribute all necessary meeting materials, board packs, agendas and briefing notes well in advance of internal and external engagements.
• Attend meetings to take accurate minutes, track action items, and proactively follow up on deliverables.
• Draft, edit, and format high-quality PowerPoint presentations, reports, executive correspondence and memos.
• Coordinate, prepare and route commercial and contract documentation for CEO signature.
• Collate regular operational updates and progress reports from management team members to ensure deadlines are met.
• Maintain organised digital filing systems and central records.
• Handle general ad‑hoc administrative duties, logistics and executive office support as required.

Experience & Requirements:

• Minimum 5-7 years of experience as an EA, with some experience supporting C‑Suite executives, ideally supporting a CEO or Managing Director or similar.
• Strong background in governance support, board pack distribution and formal minute-taking.
• Advanced skills in MS Office Suite (PowerPoint, Outlook, Word, Excel).
• Exceptional written communication and high attention to detail.
• Strong judgment, discretion, and the ability to work independently.

This is an exceptional opportunity to partner directly with a senior leader and manage core executive operations within a respected global business.