Executive Assistant

FRS Recruitment; Dublin; On-site; EUR 45,000 - 55,000; Full time

Job summary

FRS Recruitment is seeking an experienced Executive Assistant for a well-established, purpose-led organisation in Dublin 9. Reporting to the CEO, you will manage diary, travel, and board support in a confidential, highly organised environment.

The role is permanent, full-time (37 hours/week) with exposure to board governance, budgets and projects, offering opportunities to collaborate with senior leadership and external partners.

Qualifications

• Experience as an Executive Assistant, Personal Assistant or Senior Administrator.
• Comfortable supporting CEOs, Directors or senior leadership teams.
• Highly organised with excellent attention to detail.
• Confident managing multiple priorities and changing demands.
• Experience coordinating meetings, minutes, actions and senior-level documentation.

Responsibilities

• Manage the CEO’s complex diary, meetings, correspondence and appointments.
• Coordinate domestic and international travel, itineraries and expenses.
• Prepare reports, presentations, briefing documents and correspondence.
• Support Board and committee meetings, including agendas, meeting papers, packs and action tracking.
• Coordinate meetings with senior stakeholders, Board members and external partners.
• Take minutes, maintain action logs and ensure follow-up.
• Support the organisation with events, away days, meetings and special projects.
• Coordinate venues, suppliers, logistics and other event requirements.
• Assist with budgets, expenses, purchase orders and general financial administration.
• Maintain accurate and confidential records and documentation.
• Support internal communications, projects and process improvements.
• Act as a key point of contact for senior stakeholders and external contacts.
• Provide general support across the Executive Office and wider organisation as required.
• Support the coordination of office and facilities requirements, including reception, maintenance and other service providers.

Skills

Diary management

Stakeholder management

Meeting coordination

Attention to detail

Multitasking

Tools

MS Office

Job description

Executive Assistant (V-U76ALA) Dublin, Republic of Ireland

Salary: EUR45000 - EUR55000 per annum

Executive Assistant

Hours: Monday–Friday, 37 hours per week
Contract: Permanent, Full-Time

Our client iscurrently recruiting for an experienced Executive Assistant to join a well-established, purpose-led organisation based in Dublin 9. This is an excellent opportunity for an experienced EA/PA who enjoys working closely with senior leadership and is comfortable operating in a varied, confidential and highly organised environment.

The Role

Reporting directly to the CEO, you will provide high-level executive and operational support, while also assisting with Board and senior leadership activities.

Key responsibilities will include:

• Managing the CEO’s complex diary, meetings, correspondence and appointments.
• Coordinating domestic and international travel, itineraries and expenses.
• Preparing reports, presentations, briefing documents and correspondence.
• Supporting Board and committee meetings, including agendas, meeting papers, packs and action tracking.
• Coordinating meetings with senior stakeholders, Board members and external partners.
• Taking minutes, maintaining action logs and ensuring appropriate follow-up.
• Supporting the organisation with events, away days, meetings and special projects.
• Coordinating venues, suppliers, logistics and other event requirements.
• Assisting with budgets, expenses, purchase orders and general financial administration.
• Maintaining accurate and confidential records and documentation.
• Supporting internal communications, projects and process improvements.
• Acting as a key point of contact for senior stakeholders and external contacts.
• Providing general support across the Executive Office and wider organisation as required.
• Supporting the coordination of office and facilities requirements, including reception, maintenance and other service providers.

About You

We are looking for someone who is:

• An experienced Executive Assistant, Personal Assistant or Senior Administrator.
• Comfortable supporting CEOs, Directors or senior leadership teams.
• Highly organised with excellent attention to detail.
• Confident managing multiple priorities and changing demands.
• Experienced in coordinating meetings, minutes, actions and senior-level documentation.
• Professional, discreet and comfortable handling confidential information.
• A strong communicator with excellent interpersonal and stakeholder management skills.
• Proactive and able to work independently, using sound judgement and initiative.
• Highly competent across Microsoft Office and modern digital systems.
• Ideally experienced in Board, committee, governance, events or project coordination.
• If you are an experienced Executive Assistant looking for a stable, meaningful role where you can take ownership and work closely with senior leadership, we would be very interested in hearing from you.