Office & Administration Support Executive - Dublin 16

Lex Consultancy; Dublin; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Parking provided

Excellent benefits on offer.

Job summary

Lex Consultancy is seeking an experienced Office & Administration Support Executive to join the Head Office team in Dundrum, Dublin 16. This full-time, permanent role supports multiple departments and construction sites with a proactive, detail-oriented approach.

You will manage general administration, coordinate documentation, training records, reception duties and events, while ensuring efficient day-to-day office operations in a busy environment.

Qualifications

• 3+ years in office administration or business support.
• Strong organisation and attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with SharePoint or similar document management systems.
• Excellent written and verbal communication.
• Able to work independently and as part of a team.
• Discreet, professional and adaptable in a busy office.
• Flexibility to manage changing priorities.

Responsibilities

• Provide general administrative support, including preparing correspondence, formatting documents, filing and maintaining accurate records.
• Maintain company templates, contact directories and documentation on SharePoint.
• Coordinate couriers, deliveries, registered post and document witnessing arrangements.
• Organise employee training courses and maintain the company training matrix and certification records.
• Provide reception cover, welcome visitors and coordinate meeting rooms, lunches and refreshments.
• Assist with company events, staff social activities and wellness initiatives.
• Manage office supplies and liaise with suppliers and service providers.
• Receive, organise and coordinate the storage and distribution of IT equipment and deliveries.

Skills

Office administration

Organization

Microsoft Office

SharePoint

Communication skills

Independent working

Professionalism

Adaptability

Job description

Location: Dundrum, Dublin 16
Onsite: Full-time, office-based, Monday to Friday 8.30-5.30
Contract: Permanent

• Parking provided
• Excellent benefits on offer.

I am seeking an experienced, organised and proactive Office & Administration Support Executive to join the busy Head Office team in Dundrum.

Working closely with the Office Support & Administration Coordinator, you will provide essential administrative and practical support across the business, helping ensure the smooth day-to-day running of the office and supporting colleagues across departments and construction sites.

This is a varied, hands-on role suited to an experienced administrator who takes pride in their work, has excellent attention to detail and can manage competing priorities in a busy, collaborative environment.

Key Responsibilities:

• Provide general administrative support, including preparing correspondence, formatting documents, filing and maintaining accurate records.
• Maintain company templates, contact directories and documentation on SharePoint.
• Coordinate couriers, deliveries, registered post and document witnessing arrangements.
• Organise employee training courses and maintain the company training matrix and certification records.
• Provide reception cover, welcome visitors and coordinate meeting rooms, lunches and refreshments.
• Assist with company events, staff social activities and wellness initiatives.
• Manage office supplies and liaise with suppliers and service providers.
• Receive, organise and coordinate the storage and distribution of IT equipment and deliveries.

Skills & Experience:

• Minimum of 3 years’ relevant experience in office administration or business support.
• Strong organisational skills and excellent attention to detail.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
• Experience with SharePoint or similar document management systems.
• Excellent written and verbal communication skills.
• A proactive, practical approach with the ability to work independently and as part of a team.
• A professional, approachable and discreet manner.
• Flexibility to adapt to changing priorities in a busy office environment.

[Office & Administration Support Executive - Dublin 16 / #AM20307]