Executive Assistant

Morgan McKinley; Newcastle West; On-site; EUR 32,000 - 52,000; Full time

Job summary

Morgan McKinley is seeking an experienced Personal Assistant to support the Commercial Director in a busy foodservice sector environment. The role requires high-level administrative skills, strong organisation and the ability to handle confidential information with discretion.

You will manage complex calendars, prepare materials for meetings, coordinate travel, and support on ad hoc projects while liaising with senior stakeholders across locations.

Qualifications

• Primary degree or equivalent required.
• At least three years' experience as a Personal Assistant supporting a Director or senior executive.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organisational and prioritisation abilities.
• Discretion and confidentiality essential.

Responsibilities

• Manage the Commercial Director's diary and coordinate internal and external meetings.
• Prepare meeting materials, presentations and reports; take minutes when required.
• Manage emails and correspondence; prioritise and escalate as needed.
• Coordinate domestic and international travel arrangements and accommodation.
• Organise internal and external events and meetings.
• Liaise with senior stakeholders across locations and build relationships.
• Maintain accurate records and confidential documentation.
• Act as main point of contact for internal and external stakeholders.
• Provide general administrative support and assist with ad hoc projects.

Skills

MS Office

Diary management

Stakeholder management

Communication skills

Prioritisation

Discretion

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

About the Role

An exciting opportunity has arisen for an experienced Personal Assistant to support the Commercial Director of a leading organisation within the foodservice industry.

This role will provide high-level administrative and organisational support in a fast-paced environment, helping to ensure the smooth running of daily operations. The successful candidate will be highly organised, proactive and professional, with excellent communication skills and the ability to manage competing priorities while maintaining strict confidentiality.

Key Responsibilities

• Manage the Commercial Director's diary, coordinating internal and external meetings and appointments.




• Prepare meeting materials, presentations and reports, and take minutes where required.




• Manage emails, correspondence and incoming queries, prioritising matters and escalating where necessary.




• Coordinate domestic and international travel arrangements and accommodation.




• Organise internal and external events and meetings.




• Liaise with senior stakeholders and colleagues across different locations.




• Maintain accurate records, filing systems and confidential documentation.




• Act as the main point of contact for internal and external stakeholders.




• Build and maintain strong professional relationships across the business.




• Provide general administrative support and assist with ad hoc projects as required.

Requirements

• A primary degree and at least three years' experience as a Personal Assistant supporting a Director or senior executive.




• Strong proficiency in Microsoft Office, particularly Word, Excel and PowerPoint.




• Excellent written and verbal communication skills.




• Strong organisational skills, with the ability to prioritise a varied workload and meet deadlines.




• A proactive approach, with the ability to work independently and use initiative.




• High levels of discretion, professionalism and confidentiality.




• Strong relationship-building and stakeholder management skills.




• The ability to work effectively under pressure and adapt to changing priorities.




• A flexible approach and willingness to travel nationally and internationally when required.




• A collaborative mindset and a strong commitment to delivering excellent service.

The Ideal Candidate

The ideal candidate will be an experienced and reliable Personal Assistant who thrives in a busy, fast-moving environment. They will be confident supporting senior leadership, managing complex diaries and coordinating multiple priorities, while demonstrating initiative, attention to detail and a professional approach at all times.

This is an excellent opportunity to join a well-established and growing organisation, offering the chance to work closely with senior leadership and contribute to the continued success of the business.

The responsibilities outlined above may evolve in line with the changing needs of the organisation. The employer is an equal opportunities employer.