Strategic Executive Assistant to the Director

NEXA; Kota Semarang; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

NEXA in Semarang is seeking a Personal Assistant to support the Director with daily administrative and organizational tasks, including calendar management, meeting scheduling, travel coordination, and preparation of documents and presentations.

The role requires discretion, accuracy, and strong communication as you liaise with internal teams and external stakeholders, maintain files, filter information, and ensure the Director is fully prepared for engagements in a fast-paced environment.

Qualifications

• Strong Personal Assistance skills and diary management.
• Executive administrative experience and handling confidential information.
• Diary management with meetings, reminders, and calendars.
• Administrative and clerical skills including document prep and filing.
• Excellent written and verbal communication in English (en_US).
• Highly organized with time management and deadline focus.
• Proficiency with email, calendars, spreadsheets and word processing.
• Experience supporting a Director or senior manager (preferred).

Responsibilities

• Manage Director's calendar, schedules, and reminders.
• Schedule meetings and coordinate travel arrangements.
• Prepare documents and presentations for engagements.
• Handle correspondence and prioritize requests for the Director.
• Maintain files and records; basic office duties as needed.
• Liaise with internal teams and external stakeholders to ensure smooth communication.
• Follow up on action items and ensure preparedness for appointments.

Skills

Personal assistance

Executive admin experience

Diary management

Admin & clerical skills

Communication skills

Organization & time management

Office productivity tools

Director support experience

Education

Diploma/degree in business administration

Tools

Office productivity tools

Job description

NEXA in Semarang is seeking a Personal Assistant to support the Director with daily administrative and organizational tasks, including calendar management, meeting scheduling, travel coordination, and preparation of documents and presentations.

The role requires discretion, accuracy, and strong communication as you liaise with internal teams and external stakeholders, maintain files, filter information, and ensure the Director is fully prepared for engagements in a fast-paced environment.