Personal Assistant to Chief Executive Officer

NEXA; Kota Semarang; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

NEXA in Semarang is seeking a Personal Assistant to support the Director with daily administrative and organizational tasks, including calendar management, meeting scheduling, travel coordination, and preparation of documents and presentations.

The role requires discretion, accuracy, and strong communication as you liaise with internal teams and external stakeholders, maintain files, filter information, and ensure the Director is fully prepared for engagements in a fast-paced environment.

Qualifications

• Strong Personal Assistance skills and diary management.
• Executive administrative experience and handling confidential information.
• Diary management with meetings, reminders, and calendars.
• Administrative and clerical skills including document prep and filing.
• Excellent written and verbal communication in English (en_US).
• Highly organized with time management and deadline focus.
• Proficiency with email, calendars, spreadsheets and word processing.
• Experience supporting a Director or senior manager (preferred).

Responsibilities

• Manage Director's calendar, schedules, and reminders.
• Schedule meetings and coordinate travel arrangements.
• Prepare documents and presentations for engagements.
• Handle correspondence and prioritize requests for the Director.
• Maintain files and records; basic office duties as needed.
• Liaise with internal teams and external stakeholders to ensure smooth communication.
• Follow up on action items and ensure preparedness for appointments.

Skills

Personal assistance

Executive admin experience

Diary management

Admin & clerical skills

Communication skills

Organization & time management

Office productivity tools

Director support experience

Education

Diploma/degree in business administration

Tools

Office productivity tools

Job description

n The Personal Assistant for Director role at NEXA is a full-time, on-site position based in Semarang. The Personal Assistant will support the Director with daily administrative and organizational tasks, including managing calendars, scheduling meetings, coordinating travel, and preparing documents and presentations. This role will handle correspondence, filter and prioritize information and requests, and ensure the Director is well-prepared for appointments and engagements. The Personal Assistant will maintain files and records, manage basic office duties, and liaise with internal teams and external stakeholders to facilitate smooth communication and follow-up on action items. The position requires a high level of professionalism, confidentiality, and attention to detail in a fast-paced environment.

Qualifications

• Strong Personal Assistance skills, including managing schedules, travel arrangements, and daily support for senior leadership.
• Executive Administrative Assistance experience, with the ability to handle confidential information and support high-level decision-making.
• Diary Management capabilities, including organizing meetings, appointments, and reminders with accuracy and foresight.
• Administrative Assistance and Clerical Skills, such as document preparation, data entry, filing, and basic office coordination.
• Excellent written and verbal communication skills in en_US; strong interpersonal skills and professional demeanor.
• High level of organization, time management, and the ability to prioritize multiple tasks and meet deadlines.
• Proficiency with office productivity tools (e.g., email, calendars, spreadsheets, word processing) and willingness to learn new systems.
• Previous experience supporting a Director or senior manager is preferred; relevant diploma or degree in business, administration, or a related field is beneficial.

Company Description

Company Description NEXA is a digital services company that focuses on delivering a next level experience for its customers. More than an internet provider, NEXA positions itself as a trusted partner for all digital needs and issues. The company is committed to reliable service, user-friendly solutions, and responsive support. Team members at NEXA contribute to a customer-centric environment where technology is used to simplify and improve everyday life.n