Director’s Executive Assistant & Strategic Coordinator

PT Wahana Internet Nusantara; Jawa Barat; On-site; IDR 100,440,000 - 167,400,000; Full time

Job summary

PT Wahana Internet Nusantara is seeking an Executive Assistant to provide high-level support to the Director, manage daily executive activities, and coordinate across departments. The role acts as a bridge between the Director and department leaders to ensure instructions, decisions, deadlines, and priorities are communicated and executed.

Responsibilities include scheduling, meeting prep, document preparation, and follow-up, as well as tracking progress, preparing summaries, and escalating

Qualifications

• Bachelor’s degree in Business Administration, Management, Communication, Secretary, or related fields.
• Minimum 2 years of experience as Executive Assistant, Personal Assistant, Secretary, or related roles.
• Strong communication, coordination, and follow-up skills.
• Able to summarize complex information into clear key points, risks, and recommended actions.
• Detail-oriented, structured, proactive, and able to work with deadlines.
• High integrity and ability to handle confidential information.

Responsibilities

• Provide executive support to the Director, including scheduling, meeting preparation, document preparation, and follow-up management.
• Act as a communication bridge between the Director and department leaders.
• Track Director’s instructions, management decisions, project progress, deadlines, and cross-department commitments.
• Coordinate with department leaders to ensure business priorities are executed properly.
• Analyze updates from departments and highlight key issues, risks, opportunities, and recommended follow-up actions.
• Prepare executive summaries, meeting notes, reports, presentations, and briefing documents.
• Monitor progress of strategic projects and follow up with responsible leaders or PICs.
• Ensure important issues, blockers, or delays are escalated to the Director with clear context and recommendations.
• Maintain confidentiality of executive information, business decisions, and sensitive company matters.
• Support coordination of internal meetings, management reviews, and other executive activities.

Skills

Communication

Coordination

Follow-up

Executive support

Info summarization

Deadline-oriented

Education

Bachelor's degree in Business Administration/Management/Secretary

Job description

PT Wahana Internet Nusantara is seeking an Executive Assistant to provide high-level support to the Director, manage daily executive activities, and coordinate across departments. The role acts as a bridge between the Director and department leaders to ensure instructions, decisions, deadlines, and priorities are communicated and executed.

Responsibilities include scheduling, meeting prep, document preparation, and follow-up, as well as tracking progress, preparing summaries, and escalating