Executive Assistant

Indonesiadefenceservices; Daerah Khusus Ibukota Jakarta; On-site; IDR 111,600,000 - 167,400,000; Full time

Job summary

A leading aerospace firm in Jakarta is looking for a highly capable Executive Assistant to support their Director. The role demands professionalism, mature communication skills, and the ability to manage complex tasks efficiently. Ideal candidates will possess a Bachelor's degree and a minimum of 5 years' experience in executive support, along with fluency in English. Additional foreign languages are a plus, making this an excellent opportunity for those with strong international exposure and high attention to detail.

Qualifications

• Minimum 5+ years of experience assisting C-level / senior leadership.
• Multilingual ability is a strong advantage.
• Experience in high-level executive support.

Responsibilities

• Manage and prioritize the Director’s calendar and travel arrangements.
• Prepare business documents and presentations.
• Coordinate internal and external meetings.

Skills

Fluent English

Time management

Problem-solving

Attention to detail

Education

Bachelor’s Degree in Business Administration, Management, Communication, or related field

Tools

Microsoft Office

Google Workspace

Job description

Join us, and help us advance aerospace for future generations

Executive Assistant

Jakarta

We are seeking a highly capable and discreet Executive Assistant to provide direct support to our Director. This role requires someone who can operate with professionalism, maturity, and exceptional communication skills to ensure seamless execution of daily business activities.

The ideal candidate has strong international exposure, excellent command of English, and the ability to manage complex tasks with precision. Multilingual ability and experience in high-level executive support will be strong advantages.

Requirements

• Bachelor’s Degree in Business Administration, Management, Communication, or related field
• Minimum 5+ years of experience assisting C-level / senior leadership (mandatory)
• Fluent and polished in English – verbal and written
• Additional foreign languages are a strong advantage
• Excellent time management, prioritization, and problem-solving skills
• High attention to detail, professionalism, and confidentiality
• Ability to work under pressure, manage tight timelines, and adapt to dynamic situations
• Strong proficiency in Microsoft Office / Google Workspace

Responsibilities

• Manage and prioritize the Director’s calendar, schedules, appointments, and travel arrangements
• Prepare business documents, reports, presentations, and confidential correspondence
• Coordinate internal and external meetings, including follow-ups and action item tracking
• Support communication between the Director and stakeholders across departments and external partners
• Conduct research, gather data, and summarize information for decision-making
• Assist in planning company events, visits, and business engagements
• Maintain discretion when dealing with sensitive information and strategic projects
• Act as a representative of the Director when needed