Personal Assistant

Beatrice Clothing; Jakarta Utara; Sur place; IDR 89 280 000 - 178 560 000; Plein temps

Résumé du poste

Beatrice Clothing seeks a detail-oriented Personal Assistant / Executive Secretary to support the Director/C-Level. You will manage complex calendars, handle correspondence in Indonesian and English, and coordinate travel and visa arrangements with discretion.

Responsibilities include preparing minutes, organizing documents and expenses, and providing advanced MS Office support. The ideal candidate has 2–3 years of PA/Secretarial experience and strong communication skills.

Qualifications

• Minimum S1 degree in any field (Secretary, Management, Law, or Communication preferred).
• Minimum 2-3 years experience as Personal Assistant / Executive Secretary at Director/C-Level.
• Formal Indonesian language and excellent communication skills.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with calendar and schedule management for high-volume, frequently changing schedules.
• Ability to write official letters, meeting minutes, and business emails in Indonesian and English.
• Experience with domestic and international travel management.
• Loyal, honest, and discreet.
• Proactive with high initiative.
• Strong multitasking and prioritization abilities.
• Problem-solving mindset.
• Flexible and available.
• High emotional intelligence.

Responsabilités

• Manage calendar and schedule for senior executives, including meetings, business trips, and last-minute changes.
• Prepare official correspondence, minutes of meetings, and business emails in Indonesian and English.
• Arrange domestic and international business travel including ticket booking, hotel reservations, itineraries, and visa processing.
• Maintain confidentiality of company-level data including salary information, strategy, and legal documents.
• Manage filing systems, organize important documents, and handle expense reports.
• Provide advanced Microsoft Office support including Word, Excel (pivot tables, formulas), PowerPoint presentations, and Outlook.

Connaissances

Calendar management

Discretion and confidentiality

Bilingual Indonesian-English

Communication skills

Proactive mindset

Formation

Bachelor's degree

Outils

Microsoft Office

Outlook

Word

Excel

PowerPoint

Description du poste

Personal Assistant / Executive Secretary for Director/C-Level management, responsible for managing complex schedules, correspondence, travel arrangements, and confidential administrative functions.

Key responsibilities

Manage calendar and schedule for senior executives, including meetings, business trips, and last-minute changes

Prepare official correspondence, minutes of meetings, and business emails in Indonesian and English

Arrange domestic and international business travel including ticket booking, hotel reservations, itineraries, and visa processing

Maintain confidentiality of company-level data including salary information, strategy, and legal documents

Manage filing systems, organize important documents, and handle expense reports

Provide advanced Microsoft Office support including Word, Excel (pivot tables, formulas), PowerPoint presentations, and Outlook

About you

Minimum S1 degree in any field (Secretary, Management, Law, or Communication preferred)

Minimum 2-3 years experience as Personal Assistant / Executive Secretary at Director/C-Level

Formal Indonesian language and excellent communication skills

Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Experience with calendar and schedule management for high-volume, frequently changing schedules

Ability to write official letters, meeting minutes, and business emails in Indonesian and English

Experience with domestic and international travel management

Loyal, honest, and discreet

Proactive with high initiative

Strong multitasking and prioritization abilities

Problem-solving mindset

Flexible and available

High emotional intelligence

Bringing Only the Best out of You

Bringing Only the Best out of You