Executive Assistant

PT Wahana Internet Nusantara; Jawa Barat; On-site; IDR 100,440,000 - 167,400,000; Full time

Job summary

PT Wahana Internet Nusantara is seeking an Executive Assistant to provide high-level support to the Director, manage daily executive activities, and coordinate across departments. The role acts as a bridge between the Director and department leaders to ensure instructions, decisions, deadlines, and priorities are communicated and executed.

Responsibilities include scheduling, meeting prep, document preparation, and follow-up, as well as tracking progress, preparing summaries, and escalating

Qualifications

• Bachelor’s degree in Business Administration, Management, Communication, Secretary, or related fields.
• Minimum 2 years of experience as Executive Assistant, Personal Assistant, Secretary, or related roles.
• Strong communication, coordination, and follow-up skills.
• Able to summarize complex information into clear key points, risks, and recommended actions.
• Detail-oriented, structured, proactive, and able to work with deadlines.
• High integrity and ability to handle confidential information.

Responsibilities

• Provide executive support to the Director, including scheduling, meeting preparation, document preparation, and follow-up management.
• Act as a communication bridge between the Director and department leaders.
• Track Director’s instructions, management decisions, project progress, deadlines, and cross-department commitments.
• Coordinate with department leaders to ensure business priorities are executed properly.
• Analyze updates from departments and highlight key issues, risks, opportunities, and recommended follow-up actions.
• Prepare executive summaries, meeting notes, reports, presentations, and briefing documents.
• Monitor progress of strategic projects and follow up with responsible leaders or PICs.
• Ensure important issues, blockers, or delays are escalated to the Director with clear context and recommendations.
• Maintain confidentiality of executive information, business decisions, and sensitive company matters.
• Support coordination of internal meetings, management reviews, and other executive activities.

Skills

Communication

Coordination

Follow-up

Executive support

Info summarization

Deadline-oriented

Education

Bachelor's degree in Business Administration/Management/Secretary

Job description

Executive Assistant is responsible for providing high-level support to the Director in managing daily executive activities, business priorities, decision follow-ups, and cross-department coordination.

This role acts as a bridge between the Director and department leaders to ensure instructions, management decisions, project progress, deadlines, and business priorities are properly communicated, tracked, and executed.

Responsibilities:

Provide executive support to the Director, including scheduling, meeting preparation, document preparation, and follow-up management.

Act as a communication bridge between the Director and department leaders.

Track Director’s instructions, management decisions, project progress, deadlines, and cross-department commitments.

Coordinate with department leaders to ensure business priorities are executed properly.

Analyze updates from departments and highlight key issues, risks, opportunities, and recommended follow-up actions.

Prepare executive summaries, meeting notes, reports, presentations, and briefing documents.

Monitor progress of strategic projects and follow up with responsible leaders or PICs.

Ensure important issues, blockers, or delays are escalated to the Director with clear context and recommendations.

Maintain confidentiality of executive information, business decisions, and sensitive company matters.

Support coordination of internal meetings, management reviews, and other executive activities.

Qualifications:

Minimum Bachelor’s Degree in Business Administration, Management, Communication, Secretary, or related fields.

Minimum 2 years of experience as Executive Assistant, Personal Assistant, Secretary, Business Support, or related roles.

Strong communication, coordination, and follow-up skills.

Able to summarize complex information into clear key points, risks, and recommended actions.

Detail-oriented, structured, proactive, and able to work with deadlines.

High integrity and ability to handle confidential information.

Good analytical thinking and problem-solving skills.

Having proficiency in Mandarin, English, or Japanese will be an advantage

Willing to be placed in Karawang.